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Project Manager

2 months ago

Toronto, Ontario, Canada Heart and Stroke Foundation Full time
Project Manager

Join Heart & Stroke, a leading organization dedicated to promoting health, saving lives, and enhancing recovery. As a Project Manager, you will play a pivotal role in facilitating assigned projects, setting and communicating goals, and evaluating results. This dynamic position requires someone who is articulate, motivated, and able to identify vulnerabilities and obstacles, then create innovative solutions.

Key Responsibilities
  • Responsible for the overall coordination of project deliverables and managing the project to completion
  • Ensure all project deliverables conform to PMO project management, standards and procedures
  • Assign, manage, and track tasks and activities specific to the project
Project Planning
  • Develop and manage a project plan and schedule including the work breakdown structure and all dependencies
  • Lead the RFP process and assist with vendor selection process (where applicable)
  • Complete requirements gathering with clear requirements documentation which may include working with stakeholders to map out processes and re-design them where appropriate
  • Manage all phases of the project lifecycle (initiation, planning, execution, control and closing)
  • Working with IT, manage data migration, complete quality assurance and systems testing for data integrity and coordinate resolution of issues
  • Manage the system development lifecycle with external vendors (i.e. contract review/signoff, system/ technical design, prototypes review and development, QA and user acceptance Planning (UAP), Testing (UAT) and deployment to production)
Monitor and Control
  • Manage and monitor vendor and stakeholder expectations to ensure open and consistent communication channels, and timely completion of deliverables
  • Working with the Director, Strategy Implementation and Integrated Planning to setup and manage project steering committees
  • Manage risks, opportunities, issues and decisions - assess and take corrective action to mitigate or resolve as needed
Communicating and Reporting
  • Clearly communicate project deadlines and monitor core project team's progress through deliverables and milestones
  • Closely work with vendor implementation team (where applicable) to ensure open and consistent communications, and timely completion of vendor deliverables
  • Communicate regularly with PMO leadership, key sponsors and other stakeholders, identifying upcoming issues, concerns, changes and resources requirements
  • Facilitate development of a change management process for larger enterprise-wide projects or projects that incur organizational changes
  • Ensure all lessons learned and documentation are clearly captured and accessible within the PMO
Requirements
  • Bachelor's degree in Healthcare, Information Technology, Business, or related field or equivalent work experience.
  • PMP Certification considered an asset (preference will be given to those with certification)
  • Minimum 3-5 years of project management experience, with a focus on IT initiatives and business process improvement
  • Experience managing medium to large scale projects, with a high degree of complexity, from both a business and technology focus
  • Proven project success in working on large projects, involving multiple departments, on time and within budget
  • Experience working with a national organization with multiple sites is an asset.
  • Experience with CRM Salesforce migration in the fundraising space considered an asset.
  • Advanced MS Office, SharePoint knowledge.
  • Strong project planning and project management skills, process mapping, negotiation skills, problem solving, stakeholder management, and analytical skills
  • Knowledge of Smartsheet is considered an asset
  • Solid understanding of system configurations and data flow
  • Excellent verbal/written communication and presentation skills to effectively communicate with stakeholders across the organization, including senior and executive management
  • Tenacity to coordinate resolution of reported issues
  • Excellent attention to detail
  • Demonstrated ability to work in a fast-paced environment
  • Ability to create or enhance support documents and quick reference guides on assigned topics
  • Bilingualism (English/French) is considered an asset
What We Offer
  • Competitive salary
  • Paid wellness days and personal days
  • Health, medical, dental and vision benefits
  • Flexible hybrid working arrangements
  • Support with reimbursement for mobile phones and home office set up