Administrative Assistant

3 weeks ago

Toronto, Ontario, Canada Tropicana Community Services Full time
Salary: $16.55 per hour

POSITION TYPE: Canada Summer Jobs Program

STATUS: Full-time, fixed-term contract (8 weeks)

DEPARTMENT: Youth Development & Education

AFFILIATION: Non-Unionized Position

LOCATION: Scarborough, ON

HOURS: 9:00 AM — 5:00 PM, Mon – Fri; 35 hours per week

START DATE: May 13, 2024

Who we are: Tropicana Community Services, a Toronto-based multiservice organization, provides all youth, newcomers, people of Black and Caribbean heritage and others in need with opportunities and alternatives that lead to success and positive life choices. Our mission is achieved through culturally appropriate programs such as counselling, childcare, educational, and employment services and youth development.

Who we look for: Reporting to the Manager of Youth Programs, the Administrative Assistant is responsible for ensuring efficient, high quality execution of a range of programmatic activities and administrative duties while maintaining the highest level of confidentiality. The successful candidate will provide all aspects of administrative support to Tropicana Summer Camp to ensure quality and accuracy of operations.

What you will do:

  • Greet campers and parents; answer phone calls and inquiries
  • Assist in reporting and managing camp supplies and logistics
  • Maintain and update attendance sheets and registration forms
  • Prepare memos and take detailed meeting minutes
  • Format, sort, print, scan, and file documents
  • Assist with payment collecting and processing
  • Schedule meetings, events, activities, and information sessions
  • Track, document, and ensure all applicable paperwork and system updates are completed
  • Provide administrative support to the camp management team and correspond with various parties

What you will need:

  • Secondary or post-secondary education; students welcome
  • Negative Vulnerable Sector Check issued within one year of hire date
  • Solid verbal and written communications, listening and customer service skills
  • Good organizational skills with the ability to multi-task, prioritize tasks, and meet deadlines
  • Good computer skills; proficiency in MS Applications

To be qualified for this position under the Canada Summer Jobs Program, you must also:

  • Be between 15 and 30 years of age at the start of the employment
  • Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment
  • Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

*The youth must be 15 years of age at the beginning of the employment period. The youth may be more than 30 years of age at the end of the employment period as long as the youth was 30 at the beginning of the employment period.

**International students are not eligible participants. International students include anyone who is temporarily in Canada for studies and who is not a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada. Youth awaiting a refugee status ruling, as well as those who hold a temporary visitor visa, youth visa or work visa are ineligible.

HOW TO APPLY

Candidates are asked to submit a completed résumé, cover letter, to no later than 5:00 pm, May 10, 2024.

Although we appreciate each application, only those candidates being considered for the position will be contacted. No phone calls please.

It is a condition of employment that new employees provide proof that they are fully vaccinated against COVID-19 prior to the start date of employment. This means that all new employees must have received all doses of a COVID-19 vaccine approved by Health Canada prior to their start date. Applicants who have appropriate written proof of a medical reason, or a reason pursuant to the Ontario Human Rights Code, for not being fully vaccinated against COVID-19 may provide such documentation to the Human Resources department. Such situations will be considered on a case-by-case basis.

Tropicana Community Services is committed to creating an inclusive, barrier-free recruitment and selection process. Please inform the Human Resources department, at the time of your application, of any requirement for accommodation in order for us to assess all employees in a fair and equitable manner.

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