Talent Coordinator

Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries.

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada's Top 100 Employers (2024); Canada's Top Employers for Young People (2024); Alberta Top 80 Employers (2024), and Canada's Best Diversity Employers

This role is an opportunity for you to join the world's largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

POSITION SUMMARY

The Talent Coordinator, a member of the National Talent team, is located in the Calgary office. The Talent Coordinator provides effective client service and delivery to all Dentons members. This role is accountable for responding to internal inquiries, providing confidential support to the Talent team and for the maintenance of data in electronic files and in Human Resources Information Systems (HRIS). This role maintains strict confidentiality of all information and works in collaboration and in a backup up capacity within Talent to facilitate seamless service for our internal clients.

Generally, the hours of work for this role will be Monday to Friday from 8:30 a.m. to 4:30 p.m.; due to the nature of the role, some flexibility may be required. This role is a 15-month full-time leave coverage opportunity.

RESPONSIBILITIES

• First point of contact to respond and resolve 'Tier 1' employee inquiries, including but not limited to vacation, overtime, timesheets, probation, benefits, compensation changes, general payroll inquiries, corporate policies etc.
• Partner with the broader Talent team, leaders and employees to ensure a high level of customer service and positive employee experience regardless of the nature of the interaction.
• Prepare correspondence, letters, documents and employment contracts in accordance with standards.
• Collaborate with Talent Advisor on bi-weekly and monthly payroll and provides support related to absence management.
• Support employee leaves of absences requests (parental, medical, personal and/or unpaid leave) and coordinate with Payroll team and Talent Advisors to ensure proper follow-up and tracking of employees on leave.
• Create and maintain employee digital records as well as personnel-related data in our HR systems and proactively liaise with employees and managers to ensure accurate records.
• Ensure the confidentiality and integrity of information, track and diarizes transactions to bring forward for payroll cut-off, ensure information is complete and accurate with regular data audits.
• Produce and update various reports; includes both regularly scheduled and ad hoc reports, as requested.
• Assist with the organization and coordination of various internal Firm engagement and employee recognition activities including staff appreciation, long service and retirement receptions and holiday/summer parties.
• Support department leads/managers with administration and logistics of onboarding and offboarding activities by collaborating with various internal teams to complete all relevant steps and activities.
• Conduct and present new hire orientation, benefits and RSP sessions.
• Process all relevant forms related to these benefits, employee referral payments and vendor invoices.
• Develop and evolve administrative processes and procedures while improving employee experience.
• Contribute to evaluating, developing and enhance company policies as necessary.
• Accountable for the delivery of excellent client-focused service by engaging in active listening and projecting the highest level of professionalism in every interaction.
• Actively participate in team meetings and provide support to peers to ensure consistency in the provision of support to internal clients.
• Provide administrative support to the Talent team, including managing inboxes, scheduling meetings, processing expenses, routine scanning and filing.
• Other duties and projects as assigned.

REQUIREMENTS

• Post-secondary degree, diploma or certificate in Human Resources Management; working toward CPHR designation an asset.
• 2-3 years of HR administrative experience and exposure to Human Resources Information Systems.
• Excellent written and verbal communication skills with an ability to effectively communicate with individuals at all levels within the Firm.
• Highly effective project management, prioritization, multi-tasking, organizational and time management skills with exceptional follow through and attention to detail.
• Consistently meet the needs of clients in high volume and fast paced environment.
• Ability to absorb new ideas and concepts quickly and to ensure they are clearly communicated to an audience.
• Energetic, self-motivated, and results-oriented.
• Ability to develop and maintain positive working relationships.
• A well-defined sense of diplomacy, including solid negotiation, conflict resolution, and relationship management skills.
• Politically and culturally sensitive.
• Strong problem identification and problem resolution skills.
• High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts.
• Experience using Microsoft office products including Excel, Word and PowerPoint.
• Experience with Success Factors considered an asset.
• Bilingualism (French/English) considered an asset.
• Demonstrated commitment to privacy and ethical conduct.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At Dentons we are committed to offering equitable and competitive pay, we achieve this by aligning internal salary ranges for specific roles to similar positions in the external market. In the normal course, our practice is to hire, transfer and promote employees within the entry part of our range, adjusting as needed based on the prior experience, skills and competencies required for the role along with any market differentials.

Recognizing our exceptional talent means providing a comprehensive total rewards package beyond a competitive salary. We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people. With extended benefits and mental health plans, paid time off, savings plans, fitness subsidy, parental leave top up and more, our benefits are flexible, aligned to our core values and supports the various needs of our people. Additionally, our personal and professional development programs include people networks, mentorships, and leadership series programming to help people grow their career.

Note: Availability of the benefits and perks may be subject to your location and employment type and may have certain eligibility requirements. Dentons reserves the right to alter these programs and offerings in whole or in part at any time without advance notice.

Equal Opportunity Statement

At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada's Best Diversity Employer's for 14 consecutive years , as well as one of Canada's Top Employers for Young People for the sevent time.

Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at