Administrative Assistant

4 weeks ago

Toronto, Ontario, Canada Iceberg Finance Group Full time
Salary:

iFinance Canada, recently acquired by Iceberg Finance, is a company offering personal loans mainly in the medical field. It lends to consumers across Canada through its vast network of service providers and merchants, including thousands of medical, dental and veterinary clinics. Following this acquisition, the Iceberg Finance group finds itself amongst the 10 largest lenders in Canada in the specialized financing sector.

Our mission is to offer innovative and flexible financing solutions adapted to the changing and specific needs of our consumers and our business partners. We are recognized for our professional services and innovative approach.

Your role?

The administrative assistant role is the backbone of organizational efficiency, ensuring seamless operations and effective communication. From managing supplies to coordinating logistics and handling clerical tasks, this position is essential for maintaining productivity. You will serve as a vital link with building management, process financial documents, and oversee payroll with precision.

Responsibilities:

  • Greet and direct office visitors
  • Act as a liaison with the building management
  • Assist with the management of office supplies
  • Schedule and track courier shipments
  • Review and assign incoming faxes and emails as needed
  • Create reports & compile documentation (audits)
  • Provide Clerical and Administrative support to different departments
  • Take care of licence renewals for iFinance and Iceberg
  • Prepare all Proof of Claims for incoming Bankruptcy documents
  • Process payables and receivables
  • Print and mail out monthly LOC statements
  • Liaison with third-party companies

What We're Looking For:

  • At 5 years of experience in administration or secretary
  • Excellent English communication (spoken and written)
  • Detail-oriented and organized
  • High level of integrity and professionalism
  • Strong computer skills: Office suite, Excel, Word, Outlook
  • Nice to have: French language

Why you would love to work at iFinance / Iceberg:

  • A collaborative, highly passionate and team-focused culture
  • Superior benefits including extended healthcare
  • RRSP program with company match
  • A new vibrant office environment in Toronto
  • 1-hour lunch paid every day

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