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Administrative Specialist

3 months ago

Toronto, Ontario, Canada Ombudsman Ontario Full time

Are you a motivated, organized, enthusiastic individual with strong office administration and support skills? If so, bring your confidence, expertise and strong administrative and organizational skills to this exciting opportunity at the Office of the Chief Operating Officer, Ontario Financing Authority.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.


We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.


Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.


We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code.

Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?The Administrative Specialist fulfills an essential role providing support and coordination to ensure the effective operation of the division:

  • Financial management and budgeting (including PCard reconciliation and oversight).
  • Human Resources administration (including WEAR forms, Job Information Packages, and coordination of Temporary Agreements/ Fixed Term Contracts/ Retirements/ Maternity leaves etc.
  • Procurement administration, including tracking expenditures vs approved budgets.
  • Records Management.
  • General Office Administration (including scheduling, production of meeting materials, correspondence support including tracking, etc.).
How do I qualify?Administrative Knowledge:
- You have knowledge of administrative procedures including accounting and budget preparation, information management systems, financial and human resource records and filing systems;

  • You can use your knowledge and are able to comply with governmental and business mandates, objectives, and policies.
Organizational, Problem-Solving and Negotiation Skills:
- You can co-ordinate, implement, and ensure administrative procedures and practices, including records management, are adhered to and deadlines are met ;

  • You are able to resolve a variety of problems and recommend solutions.
Communication and Interpersonal Skills:
- You have effective written, oral and interpersonal skills;

  • You always work collaboratively and have tact and diplomacy to deal with divisional executives and staff, external stakeholders and senior government officials;
  • You are able to respond to requests and to prepare correspondence.
Computer Skills:
- You are familiar with computer software such as MS Teams, WORD, spreadsheet, and presentations/graphics software packages (MicrosoftVisio), and be able to use HR systems and Budget Management System (BMS).