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Administrative Assistant II

2 months ago

Airdrie, Canada Rocky View Schools Full time

Administrative Assistant II - School

Join our team at Herons Crossing School as an Administrative Assistant II - School. As a key member of our school community, you will provide administrative support to our staff, students, and parents.

About Rocky View Schools

Rocky View Schools is a rapidly growing school division in Alberta, supporting the educational needs of over 28,000 students from Kindergarten to Grade 12 in 52 schools. Our team is committed to creating positive, safe, and inclusive environments for students to learn and for staff to work together.

Responsibilities
  • Maintain student permanent records, school records, student enrolments, attendance, and month-end reports using various data management programs in a confidential manner
  • Create a variety of written documents in a professional manner as required
  • Schedule appointments, book meeting rooms, and communicate with participants in a timely manner as required
  • Assist with orientation of new school staff
  • Organize and facilitate school announcements
  • Provide excellent service to school staff, students, and the public, including answering and directing phone calls in a courteous and professional manner
  • Prepare, distribute, collect, and categorize various school forms
  • Accept, distribute, and expedites mail, couriered, and delivered items
  • Collaborate with team members to identify efficient work flow in the school office
  • Complete a variety of clerical duties in a fast-paced work environment by assigned deadlines
  • Supervise students in the infirmary
  • Support the financial duties, and other administrative tasks as required
  • Support the administration of the community rental of the school/facility as required
Requirements
  • Certificate or diploma in office management, business administration, or a related field
  • Two or more years' experience in an administrative assistant role in an office environment
  • Previous experience with customer service in a fast-paced environment
  • Previous experience within a school division and/or with Student Information Records Systems is considered an asset
  • An equivalent combination of Education and Experience may be considered
Benefits
  • 6% vacation pay
  • Flex Benefits Plan (Extended Health, Dental Benefits, Wellness/Health Care Spending Account(s), Tax Free Savings Account and Registered Retirement Savings Plan)
  • Professional development and training opportunities
  • Defined Benefit Pension Plan
  • Free parking
How to Apply

We are an equal opportunities employer and welcome applications from all qualified candidates. Please submit your cover letter, resume, and proof of qualifications to our Human Resources department.