Administrative Assistant
1 week ago
This position performs skilled administrative and clerical duties relating to the day-to-day operation of the building inspection office.
Key Responsibilities- Provides reception services by providing information and advising the public of permit application procedures.
- Provides administrative and clerical support services.
- Drafts and types letters and memos.
- Records correspondence and documentation relating to building permits.
- Records results of all building inspections into the database.
- Maintains inventory of office supplies.
- Prepares monthly vehicle operation return forms for fleet vehicles.
- Schedules and prepares daily building inspections.
- Processes Building Permit Applications.
- Prepares building permit files and enters pertinent information into the database.
- Coordinates filing systems and time-sensitive information related to inspections and work projects to ensure compliance with bylaw timelines.
- Prepares building permits and sends necessary documentation to homeowners.
- Processes sewer and water connection applications.
- Receives applications and fees for sewer/water connections for several utilities.
- Coordinates all applications for connections are processed and billed at the appropriate time.
- Notifies the Finance department to bill customers.
- Maintains a detailed inventory of the status of connections.
- Responds to inquiries on the status of sewer and water connections on properties.
- Receives and records permit fees and issues receipts for monies received.
- Prepares files for microfilming.
- Operates various office equipment, digital camera, and related software and microfiche.
- Coordinates mail services.
- Follows all policies, procedures, and standards of the Capital Regional District.
- Performs other related duties as required.
- High School Graduation
- Courses in a related discipline
- A minimum of 2 years' directly related experience
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