Current jobs related to Administrative Assistant - Thunder Bay, Ontario - Home and Community Care Support Services

  • Administrative Assistant

    1 week ago

    Thunder Bay, Ontario, Canada Lakehead University Full time

    **Administrative Assistant Job Opportunity** Seeking an experienced Administrative Assistant to provide advanced administrative support and communication to the Dean, faculty members, and staff in the Natural Resources Management department at Lakehead University. **Job Responsibilities:** • Provide high-quality administrative support and...

  • Administrative Assistant

    4 days ago

    Thunder Bay, Ontario, Canada North Bay Golden Age Club Full time

    Job Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at the North Bay Golden Age Club.Key Responsibilities:Carry out administrative tasks and support the day-to-day operations of the establishment.Assist in preparing the operating budget and maintaining inventory and budgetary...

  • Administrative Assistant

    3 days ago

    Thunder Bay, Ontario, Canada North Bay Golden Age Club Full time

    Job Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at the North Bay Golden Age Club.Key Responsibilities:Carry out administrative tasks and support the day-to-day operations of the establishment.Assist in preparing the operating budget and maintaining inventory and budgetary...

  • Administrative Assistant

    3 days ago

    Thunder Bay, Ontario, Canada North Bay Golden Age Club Full time

    Job Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at the North Bay Golden Age Club.Key Responsibilities:Carry out administrative tasks and support the day-to-day operations of the establishment.Assist in preparing the operating budget and maintaining inventory and budgetary...

  • Administrative Assistant

    5 days ago

    Thunder Bay, Ontario, Canada North Bay Golden Age Club Full time

    Job Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at the North Bay Golden Age Club.Key Responsibilities:Carry out administrative tasks and support the day-to-day operations of the establishment.Assist in preparing the operating budget and maintaining inventory and budgetary...

  • Administrative Assistant

    1 week ago

    Thunder Bay, Ontario, Canada Lakehead University Full time

    Lakehead University seeks a highly organized and proactive Administrative Assistant to manage the day-to-day operations of the Office of Student Affairs. **Job Description:** We are looking for a detail-oriented and proactive individual to provide administrative coordination, logistical support, and project management to the Vice-Provost Students &...

  • Administrative Assistant

    2 weeks ago

    Thunder Bay, Ontario, Canada TBT Engineering Limited Full time

    Job SummaryTBT Engineering Limited is seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will provide administrative support to our staff and ensure the smooth operation of our office.Key ResponsibilitiesProvide exceptional customer service to employees, clients, and guests, responding to...

  • Administrative Assistant

    3 weeks ago

    Thunder Bay, Ontario, Canada TBT Engineering Limited Full time

    Job SummaryTBT Engineering Limited is seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will provide administrative support to our staff and ensure the smooth operation of our office.Key ResponsibilitiesProvide exceptional customer service to employees, clients, and guests, responding to...

  • Legal Administrative Assistant

    6 days ago

    Thunder Bay, Ontario, Canada Lakehead University Full time

    Summary: Seeking a detail-oriented Legal Administrative Assistant to provide administrative support to a legal clinic, manage files, and assist with client services in a fast-paced environment. Lakehead University Community Legal Services is a legal clinic within the Bora Laskin Faculty of Law that provides legal services to low-income clients and an...

  • Legal Administrative Assistant

    6 days ago

    Thunder Bay, Ontario, Canada The Children's Aid Society of the District of Thunder Bay Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at The Children's Aid Society of the District of Thunder Bay. As a key member of our legal team, you will provide administrative support to our lawyers and staff, ensuring the smooth operation of our legal...

  • Legal Administrative Assistant

    6 days ago

    Thunder Bay, Ontario, Canada The Children's Aid Society of the District of Thunder Bay Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at The Children's Aid Society of the District of Thunder Bay. As a key member of our legal team, you will provide administrative support to our lawyers and staff, ensuring the smooth operation of our legal...

  • Legal Administrative Assistant

    3 days ago

    Thunder Bay, Ontario, Canada The Children's Aid Society of the District of Thunder Bay Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at The Children's Aid Society of the District of Thunder Bay. As a key member of our legal team, you will provide administrative support to our legal staff and contribute to the smooth operation of our office.Key...

  • Legal Administrative Assistant

    3 days ago

    Thunder Bay, Ontario, Canada The Children's Aid Society of the District of Thunder Bay Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at The Children's Aid Society of the District of Thunder Bay. As a key member of our legal team, you will provide administrative support to our legal staff and contribute to the smooth operation of our office.Key...

  • Administrative Assistant

    1 week ago

    Thunder Bay, Ontario, Canada Lakehead University Full time

    Employment OpportunityJob ID:#COPE-24-14Job Title:Administrative AssistantDepartment:Natural Resources ManagementCampus:Thunder Bay, ONStatus:Full Time, Temporary (until August 2025)Job Category:COPE Level 8Date Posted:September 11, 2024Closing Date:September 20, 2024Why Lakehead University?Thunder Bay is one of Canada's top emerging cities. Here you will...

  • Legal Administrative Assistant

    2 weeks ago

    Thunder Bay, Ontario, Canada Lakehead University Full time

    Employment Opportunity Job Title: Legal Administrative Assistant - Lakehead University Community Legal Services Department: Bora Laskin Faculty of Law Campus: Thunder Bay, ON Job Category: COPE Level 8 We are seeking an energetic, highly organized, detail-oriented individual with sound judgement, and excellent interpersonal skills, to join our clinic as a...

  • Executive Assistant

    3 weeks ago

    Thunder Bay, Ontario, Canada STUDYBUDDY CANADA IMMIGRATION INC. Full time

    About the RoleWe are seeking an experienced Executive Assistant to join our team at STUDYBUDDY CANADA IMMIGRATION INC. as an administrative support professional.Key ResponsibilitiesProvide administrative support to our team, ensuring seamless day-to-day operations.Assist with education-related tasks, including verifying academic credentials.Coordinate with...

  • Administrative Assistant

    3 weeks ago

    Thunder Bay, Ontario, Canada Near North District School Board Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as a Casual Secretary. The successful candidate will provide administrative support to school administration, ensuring the day-to-day operation of the elementary school runs smoothly.Key ResponsibilitiesProvide administrative support to school administrationAssist...

  • Administrative Assistant

    2 weeks ago

    Thunder Bay, Ontario, Canada Near North District School Board Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as a Casual Secretary. The successful candidate will provide administrative support to school administration, ensuring the day-to-day operation of the elementary school runs smoothly.Key ResponsibilitiesProvide administrative support to school administrationAssist...

  • Administrative Assistant

    3 weeks ago

    Thunder Bay, Ontario, Canada Six Star Cleaning Service Full time

    Job SummarySix Star Cleaning Service is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our office staff, ensuring the smooth operation of our daily activities.Key ResponsibilitiesAdministrative SupportManage and maintain...

  • Administrative Assistant

    2 weeks ago

    Thunder Bay, Ontario, Canada Valin Partners Full time

    {"h2": "Job Title: Legal Administrative Assistant", "p": "We are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Valin Partners. As a key member of our administrative team, you will provide administrative support to our lawyers and staff, ensuring the smooth operation of our law firm.Responsibilities:*...

Administrative Assistant

3 months ago

Thunder Bay, Ontario, Canada Home and Community Care Support Services Full time


CARE AND BE CARED FOR – THIS IS YOUR HOME

Position: Administrative Assistant

Posting Number: #081-24

Employment Status: Permanent, Full-Time

Location: North Bay

What will you do?

Reporting to the Director, Patient Services, the Administrative Assistant is responsible for providing administrative support to the Director and/or assigned Manager(s), depending on Home and Community Care Support Services North East requirements.

KEY ACCOUNTABILITIES:

  • Manages calendar of designated director and/or manager(s) by scheduling meetings and making adjustments as necessary based on changing needs and priorities;
  • Books boardrooms, office equipment, catering service as needed and organizes materials and supplies for meetings and conferences;
  • Maintains and distributes agenda and minutes of assigned meetings;
  • Records and transcribes minutes of meetings;
  • Receives, reviews, and prioritizes incoming mail, referring materials to business units for action as appropriate and following up on outstanding items;
  • Identifies and discusses non-routine items with director and/or manager(s) to discuss action required and relays instructions to appropriate area;
  • Prepares reports, correspondences, presentations and a variety of other materials as assigned;
  • Identifies contentious issues which arise, ensuring director and/or manager is informed;
  • Produces, from rough notes or instructions, a variety of materials including presentations, reports, minutes of meetings, invitations, and correspondence;
  • Gathers background information to respond to enquiries from internal and external sources including clients;
  • Makes travel and accommodation arrangements and prepares travel expense claims;
  • Receives visitors and phone calls from a variety of internal and external sources, handling routine matters on own initiative and referring others to manager or appropriate business area;
  • Establishes and maintains appropriate departmental files;
  • Liaises with other Administrative Assistants, Program Assistants, and Executive Assistants as necessary to resolve administrative problems and ensure the smooth running of the department;
  • Facilitates the orientation of new staff and ensures they have necessary supplies and equipment.

POSITION REQUIREMENTS:

  • Previous administrative experience in an office environment, preferably providing support at a management level;
  • Strong knowledge and ability to compose business correspondence, minutes of meetings and reports that are concise, accurate, and grammatically sound;
  • Ability to manage calendars by scheduling meetings and making adjustments as necessary based on changing needs and priorities;
  • Advanced keyboarding skills and proven proficiency with a variety of software programs in the Microsoft Office Suite, including Microsoft Teams, Outlook, Word and Excel;
  • Some skills and abilities with various office equipment (i.e. copiers, teleconferencing equipment) and software such as Live Meeting, Visio, videoconferencing, Adobe, DocuSign;
  • Good understanding of general office administrative processes and procedures;
  • Knowledge of manual and electronic filing systems;
  • Ability to manage time and organize work efficiently;
  • Ability to participate as an effective team member and to support departmental and organizational goals and objectives;
  • Considerable interpersonal skills are required when interacting with staff, patients, service providers, and visitors;
  • Ability to handle sensitive and confidential information in a discreet and professional manner;
  • Excellent telephone customer service skills;
  • Advanced oral and written proficiency in English is essential.
  • We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date
How to Apply

Should you be interested in applying for this exciting career opportunity, please forward your cover letter and resume by 4:30 p.m. on July 3, 2024, by visiting and applying through the organization website at : North East Careers | Home and Community Care Support Services )

Please reference job posting when applying.

For more information on Home and Community Care Support Services, please visit us at

Equity, Inclusion, Diversity and Anti-Racism Commitment

Home and Community Care Support Services is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.