Food & Beverage Administrator, Jasper

2 weeks ago

Jasper, Canada Pursuit Collection Full time
What will be your daily pursuit?

The Food & Beverage Administrator will serve as a key member of the Jasper Food & Beverage (F&B) team assuming key tasks for communication, community, and financial development.

Compensation

The starting salary for this position is dependent on experience.

What perks can you expect?
  • Work in a dynamic, culturally diverse team from around the globe
  • Work experience in an iconic, unforgettable, and inspiring location
  • Free access to Pursuit attractions for staff and family, send a friend at half the price
  • Discounted hotel stays under Pursuit's lodging offerings, and discounted food & beverage and retail experiences
  • The chance to work in an inclusive culture and make life-long friends
  • Access to subsidized mental health and wellness resources
  • Opportunities for career growth or future work at other Pursuit locations
  • Access to one of the world's most beautiful and iconic National Parks
What will you do in this job?
  • Assist operations managers with onboarding and arrival experience for new team members. (i.e. uniform distribution, creating name tags etc)
  • Assist in preparing activity and status reports for Director of Food & Beverage and business stakeholders.
  • Compile and review guest experience scores and CE scores for SB monthly and lead GE meetings and submission to payroll.
  • Cash handling and maintenance of cash floats and petty cash
  • Monthly submissions of all F&B floats to accounting
  • Liaison between reservations and internal bookings for specials or upcoming events. Report pulls for sale team in preparation for BEO meetings. Record BEO minutes and update F&B contact list with Operations Manager
  • Trained in Open Table to create reservations and block off sections based on internal BEO's.
  • Receive and prioritize requests for team communication within Jasper Lodging
  • Approval of Back of House (BOH) & Front of House (FOH) payroll in absence of other F&B managers
  • Bi-weekly generation of service charge reports for Director of Food & Beverage for submission to Payroll
  • Inventory, maintain and place all necessary stationary orders
  • Update and maintain Reporting for Jasper Lodging, respond to online reviews
  • Confirmation of Banquet Event Order (BEO), F&B buttons and folio numbers are correct in Delphi
  • Liaison between reservations, marketing for IBE build and bookings for any specials or upcoming events
  • Compose & disseminate BEO's and communicate internal Jasper events, and community events to the F&B team
  • Receive, review, and process all internal meeting requests, for training, orientations, and departments meetings in Delphi. Create and distribute reports and BEO's for these events.
  • Daily updates of Travel Trade, BSS, and Tour bookings. Communicate changes and adjustments daily to the operations teams
  • To be fully trained in Delphi and generating daily, weekly and monthly reports; Monitor and update events from Delphi into 7 shifts
  • Compile, track and distribute gratuities for FOH & BOH for Jasper F&B Team
  • Assist in creating training manuals for F&B Standard Operating Procedures (SOPs)
  • Process all invoices in Centreviews (CV) for Jasper Lodging Food & Beverage
  • Accurate invoice tracking; Ensure all invoices are properly coded, posted and updated in CTUIT aligning with CV
  • Ensure smooth flow and accuracy in all monthly inventory procedures and controls, by updating and checking storage units, Accounts Payable (AP) and prices,
  • Assist in the inputting of beverage recipe's for F&B outlets
  • Maintain stock for centralizing the liquor order through Connect
  • Develop, track, monitor, and report all community support, community volunteer, and charitable related activities Jasper Lodging
  • Participate in the Pursuit community fund committee and local day committee
  • Create, implement and be the key representative for the green initiatives in Food & Beverage
  • Compile, curate and distribute monthly F&B newsletter
  • Create structured verbal/written communications summarized and distributed for the F&B leadership
  • Other duties as assigned
What skills and experience do you need for this job?
  • 3+ years of Food and Beverage experience, or two years working in event management
  • Extensive computer knowledge
  • Understanding of inventory procedures and systems
  • Simphony POS Optimum Control; Experience in programming and report generation
  • Cash handling and reporting experience
  • Proven ability to train and attention to detail
  • To honour Banff Jasper Collection's commitment to be "Always Honest" all employees must consent to a criminal record check
  • A valid driving license is required
What will your work environment be like?
  • Beautiful. You'll work in an iconic, unforgettable and inspiring locations. You'll see amazing scenery and wildlife. You'll participate in team events - and fun
  • Independent. You'll spend your days in and around our amazing properties.
  • Remote. Our home is filled with trees, lakes and blue-bird skies; rather than buildings, freeways and smog.
  • Busy. You need to be prepared for a physical working environment with walking, stair climbing, bending, reaching, lifting (up to 50 pounds with assistance) required

This job description describes this role at a high level, but no document can anticipate every single task, issue or project that could come up. We work as a team and believe that we succeed together - these job duties may change based on the needs of the team and company as a whole.

To handle this job successfully, any person hired must be able to perform responsibilities as described. Pursuit will make any reasonable accommodation to help a person with disabilities perform their job. This job is based in Alberta, Canada. Relocation to the area and the legal ability to work in Canada is required.

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