Receptionist

4 weeks ago


BaieComeau Quebec, Manicouagan, Canada Brandt Tractor Ltd. Full time

Brandt is currently seeking a Receptionist for our Baie-Comeau Construction & Forestry location.This position is responsible for general office duties and departmental assistance. Duties and ResponsibilitiesRespond to telephone, e-mail, and in-person inquiries from clients, candidates, and other partiesRefer all inquiries to the appropriate individuals, divisions, or departments across the organizationType forms, letters, reports, and memos as necessaryReceive and distribute all forms of paper correspondenceWhere necessary, assist in the compilation of data for various reportsCoordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and eventsArrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is thereAs a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactionsProvide information to staff and/or clients about special activitiesAdminister and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondenceMaintain the reception in a tidy and presentable mannerEnsure the necessary office supplies are stocked and obtained at the best possible priceCoordinate employee coveralls with the vendor of choiceOther duties as assignedRequired SkillsMust have working knowledge of Microsoft OfficeStrong organizational skills are requiredStrong knowledge of general office procedures involving procurement, travel arrangements, budget management, etc.Able to write simple correspondence, including memos, letters, etcGeneral mathematical skillsAbility to apply understanding to carry out instructions in written, verbal, or diagram formAble to maintain filing systems and basic databasesExcellent analytical and problem solving skillsMeticulous records maintenance skillsSuperior telephone manners and strong interpersonal skillsStrong written and verbal skills to communicate with all levels of the organizationRequired ExperienceExperience working on a multi-line switchboard is considered an assetHigh school diploma or GED, or an acceptable combination of education and experience2-4 years of direct work experience in a receptionist capacity preferred


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