Administrative Assistant

4 weeks ago


Edmonton Alberta, Edmonton region, Canada Teckhorizon Inc Full time

Job Summary:

The Administrative Support role is responsible for ensuring the effective and efficient processing of requests under the Freedom of Information and Protection of Privacy (FOIP) Act. This position plays a key role in supporting FOIP Operations by managing requests, monitoring compliance with legislative timelines, and providing general office administration.

Responsibilities:

  • Process and track FOIP requests through the FOIP System Public Portal and hard copy submissions.
  • Prepare and review correspondence, ensuring accuracy and completeness.
  • Assign requests to the appropriate FOIP Advisor and maintain electronic records.
  • Assist with record searches and ensure timely completion.
  • Issue closure letters for requests with no records and close cases with proper documentation.
  • Convert documents to PDF format for redaction and upload responsive records.
  • Process payments and refunds according to the Financial Administration Act.
  • Respond to general inquiries about FOIP processes and timelines.
  • Maintain inventory of FOIP requests and manage the shared records folder.
  • Perform additional administrative duties, including cross-training with team members.

Qualifications:

  • High School Diploma or GED (required).
  • Experience working in an information management environment, handling records and documents (minimum 3 year).
  • Proficiency in Microsoft Office Suite.
  • Familiarity with information management concepts, privacy, and security issues related to FOIP (preferred).
  • Post-secondary education in office administration (preferred).



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