Temporary Payroll Assistant

4 weeks ago

Kitchener Ontario MA, Waterloo region, Canada Waterloo Region District School Board Full time
Temporary Payroll Assistant (F) Human Resource Services Department Education Centre

Applications will be considered in the following order:

1) Qualified permanent ESS/OSSTF Bargaining Unit employees

2) Qualified probationary, temporary and Temporary Hourly Rates (THR) ESS/OSSTF employees

3) Qualified external applicants (includes employees from other bargaining units)

Reporting to the Payroll Manager, through the Payroll Officer, the successful applicant will be responsible for maintaining up-to-date records of the Board's staff, in order to facilitate bi-weekly salary payments and reporting of related information to agencies. The successful applicant for this Temporary Educational Support Staff position, Level F ($58,203 - $70,969), will be working 35 hours per week, 12 months per year, effective as soon as possible to November 30, 2025. Hours of Work: Monday to Friday, 8:30 a.m. - 4:00 p.m. (with a 1/2 hour unpaid lunch break). Responsibilities:
  • Maintain and process employee payroll records for staff, both academic and support, to meet the bi-weekly payroll deadline;
  • Process information related to all aspects of pension for staff;
  • Import, validate and adjust electronic time sheet entries as required;
  • Respond to payroll specific inquiries from staff and consistently apply payroll related government regulations and staff collective agreements;
  • Complete and submit forms, and provide written correspondence on behalf of staff to agencies such as Canada Revenue Agency, Service Canada, Teachers Pension Plan and the Ontario Municipal Employees Retirement System; and
  • Perform other duties as required.
Qualifications:
  • 2-3 year post-secondary degree/diploma in HR/Business/Accounting or similar course of study. Payroll Compliance Practitioner (PCP) certification with the National Payroll Institute (formerly Canadian Payroll Association) is required or ability to obtain certification within 6 months. Applicants with education obtained internationally and deemed to be equivalent to the aforementioned, may be considered;

  • 2-3 year of recent experience processing medium sized payroll, preferably in a fast paced union environment utilizing strong HRIS/Payroll computerized online system experience and proficiency with Microsoft Office and Google Suite applications;

  • Must have a comprehensive knowledge of current government legislation relating to the payroll function;
  • High level of accuracy and excellent data entry skills;
  • Excellent organizational and time management skills to prioritize work, juggle multiple tasks and meet strict deadlines;
  • Demonstrated ability to provide quality customer service along with interpersonal and communication skills (oral and written) to respond to inquiries from internal and external clients;
  • Ability to complete assigned duties with minimal supervision;
  • Confidentiality, tact and diplomacy are requisites for this position;
  • Preference will be given to candidates who have School Board or other relevant public sector experience and who have knowledge of the Ontario Municipal Employees Retirement System (OMERS), Teachers Pension Plan Board (TPP), and/or staff collective agreements or have related experience; and
  • Ability to work collaboratively as member of the Human Resource Services team.

Applicant Self-Identification Questions



The information collected in Apply to Education is used to monitor WRDSBs progress toward our equity goals including our commitment to diversity in WRDSB recruitment and hiring practices.

We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system . Information is collected pursuant to (Ministry of Education), and the Municipal Freedom of Information and Protection of Privacy Act . Access to this information is restricted to specific individuals in Human Resources. Access, use and disclosure of the data is governed by MFIPPA and . Applicant Self-Identification data will be attached to your Apply to Education applicant profile as long as you are employed with the WRDSB.

If you prefer not to answer any of the Self Identification questions, you can select prefer not to answer. This in no way affects your application or the applicant selection process. If you have questions or concerns about this please contact .

The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equity and inclusion in the classroom.

We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

  • First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
  • members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
  • persons with visible and/or invisible (physical and/or mental) disabilities; and
  • persons of marginalized sexual orientations, gender identities, and gender expressions.

We will make any appropriate accommodation based on any of the human rights protected grounds, to support candidate participation in the hiring process.

Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.

While we appreciate all applications, only those selected for an interview will be contacted. No phone calls please.

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