Academic Advisor

4 weeks ago

Gatineau Quebec GR, Outaouais, Canada Cégep Héritage College Full time
ROLE SUMMARY :
The Academic Advisor reporting to the Associate Academic Dean-Registrar's primary role is to support students in academic difficulty to help them succeed.

The Academic Advisor also provides guidance and information related to Law 14 to both current and prospective students regarding their program and course selection The Academic Advisor is also involved with the admission process to effectively assist students with their academic journey and program progression.

DUTIES:
Under the supervision of the Associate Academic Dean-Registrar, some of the specific duties of the Academic Advisor are related to certain student aspects such as, but not limited to:
  • Advising applicants with respect to the local and ministerial program admission requirements.
  • Advising and evaluating applicants and current students with respect to Law 14 eligibility and exemptions.
  • Evaluating applications and program change requests and rendering verdicts for DEC, AEC, summer school registrations and non-credit courses.
  • Organizing language testing and placement for applicants and new students.
  • Evaluating and updating language levels in the student record for DEC, AEC and non-credit programs.
  • Placing students in appropriate program grids related to Law 14 eligibility and language levels.
  • Following up and advising refused applicants regarding their alternative program options and eligibility.
  • Implementing procedures related to the Bylaw #5 Concerning Support for Student Success.
  • Follow up with condition admissions (ensuring students have met High School Diploma and program requirements, English and French remediation).
  • Participating in committees to review college, program, and departmental bylaws, policies, and procedures related to admissions.
  • Ensuring that admissions bylaws, policies and legal requirements are respected.
  • Preparing Letters of Acceptance (LOA) for temporary residents and confirming LOA documents for Immigration, Refugees and Citizenship Canada (IRCC)
  • Ensuring admission, Law 14 and related information are up to date in all promotional resources (website, Omnivox and communication tools).
  • Liaising with high school guidance counsellors with respect to admission requirements and student eligibility.
  • Participating in promotion events related to admissions.
  • Inputting the Recognition of Acquired Competencies (RAC) results in the student record.
  • Evaluating certification requests for DEC and AEC students under old programs and/or regimes (processing substitution and equivalencies, Law 14 requirements).
  • Providing information related to admission data and caps.
  • Reviewing, translating and updating admission documents and parameters in Clara for admission operations.
  • Verifying and following up with students regarding confidentiality and consent agreements.
  • Performing other related duties as required.
MINIMUM QUALIFICATIONS REQUIRED:
  • A minimum of a bachelor’s degree with a specialization appropriate to the position (i.e.: Education, Counselling, Academic and Vocational Information, Psychology, etc.).
  • Must be bilingual in both English and French (written, spoken and comprehension).
ADDITIONAL QUALIFICATIONS:
  • Must possess excellent communication, organizational and interpersonal skills.\
  • Must have excellent analytical and problem-solving skills.
  • Must be diligent, dynamic, creative and detail oriented.
  • Must be able to work independently with minimal supervision and could work as part of a team.
  • Must be able to work effectively with respect to deadlines and produce accurate results.
  • Must be flexible and able to adapt quickly to different situations.
  • Must have a strong work ethic and exercise discretion.
  • Experience related to the position will be considered an asset.
  • Knowledge of the Cégep system in the context of education in Québec will be considered an asset.
SALARY RANGE (PER YEAR):
53,054.00$ - 90,950.00$

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