Executive Assistant

2 weeks ago


London Ontario, Middlesex, Canada co-elevate Full time

TL;DR – We are a quickly growing engineering firm seeking a strategic partner to work with and alongside one of our principals, Adam Palmer. This role will focus on maximizing his efficiency and productivity, as well as amplifying his impact both internally and with key external stakeholders or clients.


Overview

This role is a blend of typical Executive Assistant duties along with the opportunity to involve yourself in projects that suit your interests and career growth goals. One of co-elevate’s Principals is looking for a strategic partner to join the Corporate team and assist him with his workload. This is not just an administrative role, though much of the daily work will be administrative in nature. Your partnership will enable Adam to prioritize networking and building co-elevate’s book of clients to drive future growth.


Objectives of this role

  • Partner with Adam Palmer to reduce his administrative workload
  • Provide strategic support as needed to amplify Adam’s impact


The Must-Have’s:

  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
  • Detail-oriented, able to manage several ongoing tasks concurrently
  • Flexible team player, willing to adapt to changes and unafraid of challenges
  • Ability to maintain confidentiality of information related to the company and its employees
  • Excellent written and verbal communication
  • An aptitude for learning new software and systems
  • Growth mindset


The Nice-To-Have’s:

  • Proficiency with office productivity tools (we use Microsoft Office, Teams, Outlook, and Trello most frequently)
  • Familiarity with the Engineering industry and its etiquette
  • Familiarity with the Agile system and Scrum
  • A knack for process improvement and efficiency
  • Based in Kitchener-Waterloo or London and willing to work from the office at least three days per week


The Must-Do’s:

  • Engage in a daily touch base (in person, virtual, or async) with Adam to review priorities, go over the day’s agenda, and surface any questions, meeting conflicts, or outstanding items for his attention.
  • Engage in a daily team standup
  • Manage business expenses via CORE
  • Manage calendar; meetings internal and external, time blocking for critical activities and tasks, clearing conflicts, keeping calendar tidy and ensuring Adam’s time is being spent productively
  • Prepare and send invoices for ongoing projects, remain accountable to each until payment is received
  • Comfortably engage with our main productivity tools
  • Assist with Client Care and Board of Directors communications


The Can-Do’s:

  • Identify a problem area and present a plan for improvement
  • Join our Fun Club and participate in planning company- or office-wide events
  • Participate in quarterly Book Club conversations
  • Join our Commitment to Community Council and participate in planning ways to engage meaningfully with our local communities


Why join co-elevate?

  • We aren’t your typical engineering firm – we do things differently here From our Agile Delivery System that guides how we do our work, to our flexible unlimited vacation policy and focus on personal and professional growth, co-elevate is breaking the industry mold
  • This is a high trust environment where you will have the autonomy to decide how you accomplish the tasks ahead of you
  • Great benefits, competitive pay, annual bonuses, and fun perks (did you notice the half-day Friday?)
  • Flexible, remote-friendly working schedules let you decide the best work / life balance for yourself
  • We’re a fun, accepting group of nerds


*this posting will close at 5pm EST on Thursday November 14th 2024.



  • London, Ontario, Middlesex, Canada Auburn Developments Full time

    The Auburn Group has enjoyed success in the real estate industry for over 60 years and we are continuously growing! Our multifaceted company is known throughout southwestern Ontario for Auburn Developments a successful real estate development company. Auburn Homes for building one and two floor condominium communities, TerraCorp. Management for residential...

  • Facility Supervisor

    3 weeks ago


    London, Ontario, Middlesex, Canada MLS Group Ltd. Full time

    Facility Supervisor, Industrial/CommercialSouthwestern Ontario The Portfolio: • Portfolio: London, Cambridge, Welland• Work Model: Full time, On Site, Remote• Reports to: Michael Herberman, Director of Operations Key Responsibilities: • Collaborate and communicate regularly with the Director of Operations to ensure company objectives are...


  • London, Ontario, K5Z, Middlesex, Canada VON Canada Full time

    Employment Details:Employment Status: Full-time (1.0 FTE)Program: Fund DevelopmentBiweekly Hours: 75Work Schedule: DaysOn Call: YesJob Summary:\u00A0\u00A0Working in alignment with directions set with the National Fund Development team, the Manager Fund Development leads and implements fundraising activities in their regional area aligned with the VON Canada...


  • London, Ontario, K5Z, Middlesex, Canada BDO Canada Full time

    Putting people first, every day BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal...


  • London, Ontario, K5Z, Middlesex, Canada BDO Canada Full time

    Putting people first, every day BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal...


  • London, Ontario, K5Z, Middlesex, Canada TD Full time

    Work Location:London, Ontario, CanadaHours:37.5Line of Business:Personal & Commercial BankingPay Details:0 - 0 CADThis role is eligible for commission based earnings.TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD....


  • London, Ontario, K5Z, Middlesex, Canada TD Full time

    Lieu de travail :London, Ontario, CanadaHoraire :37.5Secteur d’activité :Services bancaires personnels et commerciauxDétails de la rémunération :0 - 0 CADCe poste est admissible à des revenus de commission.La TD a à cœur d’offrir une rémunération juste et équitable à tous les collègues. Les occasions de croissance et le perfectionnement des...

  • Pro Shop Associate

    3 weeks ago


    Strathroy, Ontario, N7C, Middlesex, Canada Canadian Tire Corporation Ltd Part time

    Pro Shop Associate Type : Parttime Location : Strathroy On Are you looking for a job where you can learn, meet people, have fun, share your ideas and help customers in a family and diverse work environment? Would you like to join one of Canada”s most iconic and trusted companies? We’re 100 years young and we need you!! Job summary The Pro Shop...

  • Executive Assistant

    6 months ago


    London, Canada Buss Business Solutions Full time

    ''' **Duties**: - Provide high-level administrative support to executive - Manage executive calendars, including scheduling and coordinating meetings, appointments, and travel arrangements - Prepare and edit correspondence, reports, and presentations - Conduct research and compile data for various projects - Coordinate and prioritize incoming requests and...

  • Executive Assistant

    2 weeks ago


    Woodstock, Ontario, Oxford region, Canada Altis Recruitment Full time

    Reporting to the CEO, the Executive Assistant supports the CEO and Board of Directors with a range of confidential and specialized tasks. This role is primarily in-office and requires some flexibility for evening meetings.Key Responsibilities:Support for the Board of Directors:Prepare agendas, materials, and take minutes for Board and committee...

  • Executive Assistant

    5 months ago


    London, Canada Aspire Food Group Full time

    **Job Description: Executive Assistant** **Company Overview: Aspire Food Group** At Aspire we are pioneers in the field of precision insect farming, optimizing the growth and harvesting of an underutilized natural resource to meet global demand for sustainable ingredients and materials. Our vision is **A WORLD TRANSFORMED BY INSECT TECHNOLOGY!** Our...

  • Executive Assistant

    5 months ago


    London, Canada King's University College Full time

    The Executive Assistant will: - Provide high-level confidential executive and professional administrative support to the Vice-President, External Relations. - Act as the main contact to external leaders (government, donors, partners), senior executives, employees and international stakeholders, the incumbent will actively enhance both the Vice-President's...

  • Executive Assistant

    2 days ago


    London, Canada Habitat for Humanity Heartland Ontario Full time

    **Join Our Team as an Executive Assistant!** **Are you a highly organized professional with exceptional communication skills and a knack for providing executive-level support?** We’re looking for an organized taskmaster who will play a critical role in supporting our CEO, Board of Directors, and Senior Leadership Team. In this role, you’ll manage a...


  • London, Ontario, Canada Wildco Partners 3 Inc. Full time

    Job Title: Executive Chef AssistantWe are seeking an experienced Executive Chef Assistant to join our team at Wildco Partners 3 Inc. The successful candidate will be responsible for assisting the Executive Chef in managing the kitchen operations, supervising a team of cooks, and maintaining high standards of food quality and safety.Key...


  • London, Ontario, Canada Camp Oconto Full time

    Job Title: Executive Chef AssistantAbout the Role:We are seeking a highly skilled and experienced Executive Chef Assistant to join our team at Camp Oconto. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in the preparation and cooking of meals for our guests.Key Responsibilities:Assist the Executive Chef in the...


  • London, Ontario, Canada BORU AISAN CUISINE Full time

    About Boru Aisan CuisineWe are a dynamic and growing restaurant group seeking an experienced Executive Chef Assistant to join our team. As an Executive Chef Assistant, you will play a key role in supporting our culinary operations and contributing to the success of our business.

  • Executive Assistant

    2 weeks ago


    London, Ontario, Canada Great Lakes Copper Ltd. Full time

    At Great Lakes Copper Ltd., we are seeking a skilled and organized Executive Assistant to join our team. As an Executive Assistant, you will be responsible for providing administrative support to our management team. Your duties will include coordinating the flow of information within the team, directing staff, and planning and organizing daily operations....

  • Executive Assistant

    5 days ago


    London, Ontario, Canada FoluOs Law Office Full time

    We are seeking a highly skilled Executive Assistant to join our team at FoluOs Law Office. As an Executive Assistant, you will provide administrative support to our lawyers and management team, ensuring the smooth operation of our office.About the RoleThis is a full-time position, working 30 hours per week, with a competitive salary of $**45,000** per year,...

  • Executive Assistant

    3 weeks ago


    London, Canada The Canada Life Assurance Company Full time

    Permanent Full Time The Executive Assistant will provide high quality administrative support to members of our Technology, Canada Life & Great-West Lifeco senior leadership team. To be successful in this role, you must be detail oriented; take initiative; adaptable; work well with complexity & ambiguity; build strong relationships; work independently in a...


  • London, Ontario, Canada Wildco Partners 3 Inc. Full time

    Job Title: Executive Chef AssistantWe are seeking an experienced Executive Chef Assistant to join our team at Wildco Partners 3 Inc. The successful candidate will be responsible for assisting the Executive Chef in the day-to-day operations of the kitchen, including menu planning, inventory management, and staff supervision.Key Responsibilities:Assist the...

  • Executive Assistant

    4 weeks ago


    London, Ontario, Canada DIONAS METAL Full time

    As an Executive Assistant at DIONAS METAL, you will play a vital role in supporting the corporate team. Your responsibilities will include compiling data to prepare documents, providing exceptional customer service, and arranging travel itineraries. You will also be responsible for preparing invoices, reports, and other financial documents, as well as...


  • London, Canada Atlohsa Full time

    Executive Team Administrative Assistant Atlohsa Native Family Healing Services is seeking a motivated and dynamic individual to fill the role of** Executive Team Administrative Assistant** at our office located at 343 Richmond Street, London, ON. **Basic Requirements**: The Administrative Assistant must possess a formal post-secondary education such as a...


  • London, Canada Atlohsa Full time

    Salary: $60, 000.00 Executive Team Administrative Assistant Atlohsa Native Family Healing Services is seeking a motivated and dynamic individual to fill the role of** Executive Team Administrative Assistant** at our office located at 343 Richmond Street, London, ON. **Basic Requirements**: The Administrative Assistant must possess a formal post-secondary...


  • Ontario, Canada Holt Executive Ltd Full time

    Holt Executive Ltd has partnered with a leading Global Satellite and Space leader to provide reliable and secure satellite-delivered voice and high-speed data communications solutions worldwide.The Systems Configuration Management Specialist will support the CMO, Project Managers, and Program Leads working on this next-generation satellite constellation.Key...


  • London, Canada LONDON PUBLIC LIBRARY Full time

    LONDON PUBLIC LIBRARY is looking for a talented individual to join our team as**: **Executive Assistant to the CEO** - This is a Permanent Full-Time opportunity._ **Duties** The Executive Assistant to the CEO & Chief Librarian (CEO) provides complex, comprehensive and confidential executive support to the CEO, Executive Team (ET), members the Library Board...

  • Executive Assistant

    3 weeks ago


    Ottawa, Ontario, Ottawa region, Canada Adecco Full time

    Adecco is currently recruiting for an Executive Assistant. This is a 6-month contract . The client is located in Gloucester, ON. Duration of contract – Mid November 2024 to June/July 2025Must have an Enhanced ClearanceBilingual – a plus but not essentialRole is hybrid The Executive Assistant will have the following responsibilities: Coordinate, plan, and...


  • Ontario, Canada Holt Executive Ltd Full time

    Holt Executive are partnered with a leading Global Satellite and Space leader that provides reliable and secure satellite-delivered voice and high-speed data communications solutions to broadcast, telecommunications, corporate and government customers worldwide. They are now developing a LEO constellation that will revolutionize global broadband connectivity...


  • Ontario, Canada Holt Executive Ltd Full time

    Holt Executive are partnered with a leading Global Satellite and Space leader that provides reliable and secure satellite-delivered voice and high-speed data communications solutions to broadcast, telecommunications, corporate and government customers worldwide. They are now developing a LEO constellation that will revolutionize global broadband connectivity...