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Executive Assistant to Chief Executive Officer

4 weeks ago

Canada, CA PartnerOne Full time

We are currently seeking an experienced and highly organized Executive and Personal Assistant to provide comprehensive support to our CEO, contributing to the efficiency and success of our executive office. We are searching for an individual who not only has an energetic and enthusiastic personality but is also someone who has a proactive mindset and pays extreme attention to detail. We need someone who is resourceful, proactive, takes charge of a situation and is a “mover”.


Responsibilities:

Some of the responsibilities for this role include but are not limited to:

  1. Schedule and coordinate appointments, meetings, and events for the CEO.
  2. Proactively manage and prioritize the CEO's schedule for optimal productivity.
  3. Proactively manage projects, manage problems and get things done.
  4. Find solutions, take action to save time for the CEO, and reduce wasted time and wasted energy.
  5. Arrange complex travel itineraries, accommodations, and logistics for the CEO.
  6. Organize and facilitate executive meetings, including preparing agendas and necessary materials.
  7. Take meeting minutes, track action items, and follow up on outstanding tasks.
  8. Attend meetings on behalf of the CEO in different locations and ensure tasks are completed.
  9. Follow up and track projects and tasks to ensure timely completion.
  10. Manage and execute special projects as assigned by the CEO.
  11. Coordinate with other team members and departments to ensure timely completion of tasks.
  12. Build and maintain positive relationships with internal and external stakeholders.
  13. Act as a liaison between the CEO and various teams within PartnerOne.


Qualifications:

  1. Previous experience as an Executive Assistant is a must.
  2. Excellent organizational and time-management skills.
  3. Strong written and verbal communication abilities.
  4. Proficient in Microsoft Office Suite and other relevant software.
  5. Ability to handle sensitive information with confidentiality and professionalism.
  6. Always have a positive, upbeat and energetic personality.
  7. Always be available and willing to help to increase efficiency and reduce stress and wasted time and energy.
  8. Exceptional attention to detail and accuracy.
  9. Fluent in both English and French