Creative Services Administrative Assistant

1 month ago

Vernon British Columbia UB, CA Fashion Nova, LLC Full time
Creative Services Administrative Assistant

Vernon, CA

ABOUT US

Fashion Nova is an inclusive fashion-forward and trend-driven apparel and lifestyle brand that celebrates all dimensions of confidence. We use our platform to spread positivity with brands for women, men, curve, luxe, sport, swim, beauty, and kids. We are obsessed with creating the best experience available for our customers and employees.

Fashion Nova was built on the backbone of individuality and inclusiveness. Our brands are worn and celebrated worldwide by customers, celebrities, and influencers because of our uniquely creative and talented employees.

ROLE OVERVIEW

The Creative Services Assistant will focus on optimizing the time of the Director, Creative Services and Creative Services Division by skillfully prioritizing correspondence, streamlining daily operations, and providing creative problem-solving. This position relies heavily on interpersonal skills to strengthen communication amongst all members of the team. Our ideal candidate is driven by an entrepreneurial spirit and a desire to expand their knowledge and experience working alongside Leadership.

To be successful in this role, you must be able to keep pace in a highly fluid, ever-changing, collaborative workplace. You must also have excellent communication skills and have a true passion for people.

RESPONSIBILITIES

  • Maintain an accurate and detailed master calendar for Creative Services (including the content calendar), manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts.
  • Prioritize the department’s tasks and projects daily, monitor all emails, documents, or materials requiring input and/or approval.
  • Screen all communications to the Director, Creative Services and Director, Art, with a particular focus on email management.
  • Draft internal and external communications and correspondence on behalf of Creative Services.
  • Oversee the creation of briefing documents, including talking points and briefings for the Creative Services with input across teams as required.
  • Organize internal and external meetings for the department, including notifying attendees, reserving conference rooms, handling logistics, drafting, and distributing agendas, and taking minutes.
  • Collaborate with other administrative assistants to successfully coordinate schedules across teams.
  • Manage all travel arrangements and reservations for the Director, Creative Services and Director, Art.
  • Track and reconcile monthly credit card statements in a timely manner.
  • Complete and submit expense reports in a timely manner.
  • Provide special project support to Creative Services, liaising with the cross-collaborative as required.
  • Manage all Google Sheets that include shot lists.
  • Perform any other relevant duties as assigned.

ROLE REQUIREMENTS

  • Bachelor’s degree in Business Administration, or related field.
  • Five years of experience providing high-level executive support.
  • Advanced proficiency in Google Office.
  • Strong verbal and written English communication skills.
  • Extremely detail-oriented and able to successfully multi-task.
  • Outstanding interpersonal skills and telephone etiquette.
  • Ability to work with high-profile individuals externally and collaborate internally.
  • Ability to multi-task and prioritize a number of projects.
  • Ability to work well under pressure and tight deadlines.
  • Ability to work well in a fast-paced environment.
  • Ability to work long hours, as needed.
  • Ability to consistently apply good judgment and make responsible decisions.
  • Ability to maintain the highest degree of confidentiality regarding all aspects of work at all times.
  • Schedule of this position: Monday – Friday | Core business hours | Onsite.

BENEFITS

  • Formalized career paths.
  • Manager Training Academy.
  • Creative Development Internship Program.
  • Fashion Nova Cares Program.
  • Flexible Paid Time Off (PTO).
  • Medical, Dental and Vision Coverage.
  • 401k match, with immediate vesting upon eligibility.
  • Stocked kitchens with gratis snacks and drinks.
  • Weekly catered lunches.
  • Summer Fridays at Headquarters.
  • Team bonding events and programs.

Fashion Nova, LLC, and subsidiaries thereof, is an Equal Opportunity Employer. We are steadfast in our commitment to equal employment opportunities and pledge that these objectives are reflected in all aspects of our daily operations. We will continue to recruit, hire, train, and advance in employment qualified individuals in all job titles without regard to race, color, national origin, gender, sexual orientation, gender identity, religion, age, status as a protected veteran, criminal history, or status as an individual with a disability; and shall not discriminate against any individual, any such characteristic, nor any other classification protected by local, state and/or federal law.

#J-18808-Ljbffr

  • Administrative Assistant

    1 month ago

    Vernon, British Columbia, U1B, CA Bay Workforce Full time

    Bay Workforce is one of Canada’s leading and fastest growing recruitment companies. We are currently looking to hire an Administrative Assistant at Bay Workforce, who would report to the Manager of Finance & Administration, and shall be responsible for attending to resident and candidate inquiries in a professional manner, provide office staff with...

  • Client Service Assistant

    4 weeks ago

    Vernon, British Columbia, U1B, CA Bank of Montreal Full time

    Supports one or more Investment Advisors (IAs) and IA Team and staff, and branch operations with day-to-day administration and provides exceptional client service to support achievement of business objectives.Books meetings with new prospects and prepares introductory package for the prospect/referral.Coordinates marketing activities on behalf of the...

  • Michelin Administrator I

    1 month ago

    Vernon, British Columbia, U1B, CA Kal Tire Full time

    Michelin Administrator ILocation: Vernon, BCRole DescriptionThe Michelin Administrator I role will support the AR National Accounts Supervisor with account AR aging and collections of the Michelin account (e.g. in the form of statement credits and resolution of rejects, chargebacks, claims, etc.) that are received for services rendered to the customers of...

  • Assistant produce manager

    1 month ago

    Vernon, British Columbia, U1B, CA Loblaw Companies Ltd - Head Office Full time

    Overview:To assist in the effective functioning of the Produce Department, providing customers with the best service, quality and selection of produce while achieving maximum sales and profits with creative product displays.Passion & commitment to customer service is a key driver for our Company.Duties and Responsibilities:Ensuring exceptional customer...

  • Laboratory Assistant

    1 month ago

    Vernon, British Columbia, U1B, CA LifeLabs Medical Laboratory Services Part time

    Improve lives. Love your job. Grow your career.At LifeLabs, we are focused on our vision of building a healthier Canada! We are the largest community diagnostics laboratory in Canada with over 382 collection centres, 16 laboratories and service over 20 million patients each year.Caring, Agile, Customer Driven, One Team - We live our values every day in what...

  • Certified Nursing Assistant

    1 month ago

    Vernon, British Columbia, U1B, CA Vernonhc Full time

    A Certified Nursing Assistant (CNA) is responsible for providing routine nursing care in accordance with established policies and procedures and as may be directed by the Charge Nurse, RN Supervisor, Director of Nurses or Administrator, to assure that the highest degree of quality resident care can be maintained at all times.Certified Nursing Assistant (CNA)...

  • Medical Office Assistant

    4 weeks ago

    Vernon, British Columbia, U1B, CA Dr Julian B. Sernik Full time

    About us Our team is based around an Orthopedic Surgeon in Vernon, BC. Our goal is to provide exemplary patient-centered care in an innovative team-based environment. We currently have a Medical Office Assistant, Kinesiologist, and LPN working with the surgeon. We specialize in lower extremity reconstruction and trauma, with half the practice involving hip...

  • Administrative Assistant

    1 month ago

    Witset, British Columbia, CA Wet'suwet'en Treaty Office Society Full time

    Position Summary: By utilizing the Wet’suwet’en holistic wellness conceptual framework, the ANABIP Administrative Assistant provides administrative support to the ANABIP Program and Wet’suwet’en Wellness Working Group and to the ANABIP team to ensure efficient implementation of direct services to individual Wet’suwet’en children, youth and...

  • Assistant Director of Nursing

    4 weeks ago

    Vernon, British Columbia, U1B, CA Vernonhc Full time

    Assistant Director of Nurses POSITION DESCRIPTION:A licensed professional nurse immediately under the Director of Nurses. The Assistant Director of Nurses is to assist the Director as instructed and has the authority of the Director of carrying out given tasks or areas of supervision in the Director’s absence.Assistant Director of Nurses QUALIFICATIONS•A...

  • Certified General Appraiser: Mt. Vernon IA

    1 month ago

    Vernon, British Columbia, U1B, CA Hertz Farm Management Inc Full time

    We are excited to add the next valuable member to our appraisal team. The valuation profession is a challenging and evolving field, attractive to people who enjoy problem solving and helping others. You will thrive in this position if you enjoy a combination of creative analytical thinking, freedom from routine, and focused attention to detail.The individual...

  • Chairside Assistant

    4 weeks ago

    Vernon, British Columbia, U1B, CA ClickJobs.io Full time

    About Us:Welcome to Civic Dental, your trusted dental care provider in Vernon, BC. At Civic Dental, we are dedicated to delivering exceptional dental services in a warm and friendly environment. Our team of highly skilled professionals is committed to ensuring your comfort and satisfaction with every visit.We offer a comprehensive range of dental services,...

  • Physiotherapy Assistant

    1 month ago

    Vernon, British Columbia, U1B, CA Vancouver Coastal Health Full time

    SalaryThe salary range for this position is CAD $29.38/Hr. - CAD $30.96/Hr.Job SummaryCome work as a Rehabilitation Assistant with Vancouver Coastal Health (VCH)! Relocation Assistance may be available. Vancouver Coastal Health is looking for a Physiotherapy Assistant to join the Home Health team supporting Three Bridges Community Health Centre in Vancouver,...

  • Bistro (Food Services) Team Member

    1 month ago

    Vernon, British Columbia, U1B, CA Nature's Fare Markets Full time

    BISTRO (FOOD SERVICE) TEAM MEMBER***The successful candidate can expect to work up to 24 hours/week with varying days of the week including weekends andstart and end times as early as 5:00am and late as 7:00pm. This role could be a fit for a student looking for 4pm-closing shifts***In our Bistro, we are passionately creating delicious food made with...

  • Dietary Assistant/Dishwasher

    1 month ago

    Vernon, British Columbia, U1B, CA Vernonhc Full time

    Principal Responsibilities: TECHNICAL• Performs tasks to ensure the timely preparation and delivery of nutritious attractive meals and supplements to all residents according to physician’s orders and in compliance with Federal, State and Company requirements.• Maintains a safe and sanitary work environment. ADMINISTRATIVE• Attends all meetings and...

  • Assistant Property Manager

    1 month ago

    Vernon, British Columbia, U1B, CA Solution WorX Full time

    About this jobAssistant Property ManagerMedallion Capital Group • Etobicoke, OntarioAbout Us: Medallion Capital Group is a full-service real estate company specializing in real estate development, property management, real estate sales, and mortgage brokering/financing.Responsibilities:Prepare documents such as correspondence, reports, drafts, memos, and...

  • Pharmacy Assistant

    1 month ago

    Vernon, British Columbia, U1B, CA Save-On-Foods Full time

    As a valued member of an innovative Western Canadian company, our pharmacy teams are passionate about helping our customers and communities embrace healthier lifestyles by delivering quality, patient-centred care. Become an integral part of your community, where your commitment to healthy living makes a difference every day.We are hiring for a Pharmacy...

  • Medical Laboratory Assistant

    4 weeks ago

    Vernon, British Columbia, U1B, CA Interior Health Authority Full time

    Relief full-time Medical Laboratory Assistant (MLA) opportunity available now at the Vernon Jubilee Hospital (VJH). Days of work are rotating and shift times are day, evening, and night shifts.About UsWe are committed to achieving a culturally diverse and inclusive workforce that is representative of the communities we serve, and where you are encouraged to...

  • Pharmacy Assistant

    4 weeks ago

    Vernon, British Columbia, U1B, CA Pivot RX Part time

    Pivot Rx is a unique community pharmacy putting our patients at the center of our model. We work with our patients to create a personalized, streamlined care plan ensuring our patients get the most out of their medications and their pharmacy. We are looking for the right candidate who wants to grow along with our business. The ideal candidate has experience...

  • Medical Laboratory Assistant

    1 month ago

    Vernon, British Columbia, U1B, CA Dynacare Full time

    Job Posting: Certified Medical Laboratory AssistantWhere YOU work, makes a difference.Life is precious and every moment matters. Dynacare is helping Canadians achieve a healthy future with care and wellness solutions that are convenient, understandable, and accessible. When you join our team, every day is an opportunity to get better and be inspired. It’s...

  • Certified Dental Assistant

    4 weeks ago

    Vernon, British Columbia, U1B, CA ClickJobs.io Full time

    There is an exciting opportunity to join our dynamic team at Elevate Dental in beautiful Vernon, B.C.If you are ready to embark on an exciting journey in the world of high-tech dentistry, in a fast-paced and fun environment, we have a position for you. Elevate Dental is seeking a Full-Time Certified Dental Assistant (CDA) to join our brand-new,...