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Administrative Assistant

3 months ago

Witset British Columbia, CA Wet'suwet'en Treaty Office Society Full time

Position Summary:

By utilizing the Wet’suwet’en holistic wellness conceptual framework, the ANABIP Administrative Assistant provides administrative support to the ANABIP Program and Wet’suwet’en Wellness Working Group and to the ANABIP team to ensure efficient implementation of direct services to individual Wet’suwet’en children, youth and families.

Roles and Responsibilities:

  • Arranging logistics for the ANABIP Program and Wet’suwet’en Wellness Working Group meetings including travel, catering, taking meeting minutes;
  • Assisting the ANABIP Coordinator with tracking systems re: timely implementation of work plan benchmarks, monitoring budget, timesheets and leave management for ANABIP staff, cultural expert contractors, etc.;
  • Assisting the ANABIP team by taking notes for clinical supervision sessions, monthly practice meetings with MCFD, and other meetings as needed;
  • Assist Clinical Manager with administrative duties relating to implementation of Wellness Working Group’s Service Transformation Work Plan;
  • Assisting ANABIP team with report writing and creating presentations (i.e.: power point) for meetings and community engagements;
  • Assist ANABIP Frontline workers with uploading information onto the ANABIP database system;
  • Assist ANABIP Frontline workers with posters, distribution and data collecting with remote and local cultural activities;
  • Developing an effective and easily accessible file management system for photographs from land-based camps;
  • Completing administrative duties related to cultural camps including: completing criminal record checks for contractors, completing contracts for contractors, managing registration, promotional material to advertise camps, camp-checklists, maintaining effective inventory of camp supplies (tents, sleeping bags, cook station, etc.);
  • Engaging in and promoting Wet’suwet’en cultural practices (i.e., Wet’suwet’en Governance System, Food Harvesting, Chief and Clan member social responsibilities);
  • Assisting ANABIP frontline workers with administrative duties relating to group projects (i.e., youth engagement, women’s empowerment, men’s wellness, Elder’s gatherings, etc.) including preparing planning documents (work plans) and final reports after the events are concluded;
  • Understanding and complying with Human Resources and Finance Policies.

Qualifications:

  • Wet’suwet’en Cultural Education: Demonstration of cultural knowledge of the governance system, language, cultural protocols for caring for children/youth, and food harvesting experience. The successful applicant must be an active participant in the Feast Hall and demonstrate a commitment to life-long cultural learning.
  • Western Education: Demonstration of knowledge and skills through completion of bookkeeping and office procedures combined with related financial and administrative experiences. Equivalencies will be considered. Knowledge of organizational processes such as MCFD, Northern Health and Ministry of Education are assets.
  • Skills & Abilities: The successful candidate will present a clear and up-to-date criminal record and drivers abstract and complete the required MCFD privacy training within a month of hiring. The successful candidate enjoys working in a team environment and is able to set healthy boundaries, take calculated risks, engage in reflective practice, take personal responsibility for wellness, and promote/support the wellness of the ANABIP team.
  • Personal Qualities: Empathic, resourceful, flexible, team player, accountable, creative, innovative, and a positive role model in community regarding Wet’suwet’en wellness.

Experience and Education:

  • An understanding of Wet’suwet’en Culture and systems
  • Valid BC Drivers license and reliable vehicle
  • Fluency in Wet’suwet’en (is an asset).

Job Types: Full-time, Permanent

Pay: $27.00-$30.00 per hour

Benefits:

  • Extended health care

Flexible Language Requirement:

  • French not required

Schedule:

  • 8 hour shift
  • Monday to Friday
  • Weekends as needed

Ability to Commute/Relocate:

  • Moricetown, BC V0J 2N1: reliably commute or plan to relocate before starting work (required)

Application Question(s):

  • Do you have a demonstrable knowledge of the culture, protocols, and governance system, as well as traditional food harvesting experience?

Education:

  • Secondary School (preferred)

Language:

  • Wit'suwit'en (preferred)

Work Location: In person

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