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Executive Assistant

2 months ago

Toronto Ontario, Ontario, Canada IKO North America Full time

The Executive Assistant will report to the senior leadership team at IKO Industries in our Toronto office. The successful candidate will have administrative management, business support, and general communications responsibilities. This key position requires a proactive, multi-tasking individual with a strong sense of responsibility and initiative, as well as exceptional communications skills. Bound by absolute confidentiality, this trustworthy person will need to understand business needs quickly and adapt to various contexts involving diverse collaborators. If you are ambitious and want to work with leaders renowned for their impact on the organization, this position is ideal for you


This is a one-year contract, on-site position base at our Yorkdale – Toronto office.



WHEN YOU JOIN US, YOU WILL BE;

  • Manage professional and personal scheduling for the leadership team, including agendas, mail, email, calls, travel arrangements, program coordination, client management, and other company logistics.
  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
  • Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including document preparation, hotel booking, transportation, and meal coordination.
  • Perform administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contact database.
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
  • Prepare and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
  • Organize team communications and plan events, both internally and offsite.


OUR IDEAL CANDIDATE;

  • Post-secondary degree with 5-8 years’ experience in administrative role reporting directly to senior leadership team (C-level, D-level, V-level).
  • Excellent written and verbal communication skills.
  • Strong multi-tasking, time-management, and coordination skills and the ability to organize and coordinate multiple projects at once.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Detail orientated and able to work in a fast-paced environment.
  • Proven experiences working with charity accounting and bookkeeping.
  • Experience overseeing budgets and expenses is an asset.
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.



WORK AUTHORIZATIONS AND TRAVEL;

  • This role is 100% based at the Yorkdale – Toronto office.
  • No travel required.



IKO Industries Ltd. is a market leader in the manufacturing of roofing and building materials. IKO is a Canadian owned and operated business with production facilities worldwide and has many years of unparalleled success in the roofing materials industry.


Quality, integrity, and trustworthiness are the values that underlie this success, and we have built this company by hiring people who hold these values. People like you


IKO Industries Ltd. is an equal opportunity employer. We are committed to diversity and inclusion and are pleased to consider all qualified applicants for employment without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability. IKO Industries Ltd. encourages and welcomes applications from people with disabilities.


Accommodations are available on request for candidates taking part in all aspects of the selection process.