Property Payment Officer

2 months ago

Toronto Ontario, Ontario, Canada Robertson & Company Ltd. Full time

Job Description:

2 days/week in the office, with Tuesday being the mandatory anchor day. The second day can be flexible. For the first two weeks, we would ask the new hires to come in to the office for 3 or 4 days so they can receive training in person.


  • Perform the Closing function when acquiring property to ensure timely transfer of funds for ownership to transfer to Metrolinx; ensuring proper supporting documentation is in-place for audit purposes
  • Review and process the budget table for the approval memo to meet acquisition requirements, prior to acquisition of the property
  • Monitor the property-related vendor of record supplier contracts and current spending to ensure compliance with the executed contract and expenditure parameters.
  • Review and process legal invoices for all closings to ensure accurate reporting of expenses for each project
  • Presenting data in dashboards, charts, graphs and/or tables to capture and present meaningful information/data for reporting, analysis, and presentation purposes for use by management in identifying and implementing process improvements.
  • Working to identify relevant data which can shared and will contribute to the data collection process as well as to determine stakeholder and business unit specific data/information needs.




Skills and Qualifications

  • Completion of a degree in Real Estate, Business Administration, Commerce, Economics, Accounting, or related discipline – or a combination of education, training and experience deemed equivalent
  • Knowledge of database concepts, database management software and tools including PowerBI and MS Office Excel (Pivot tables, Power Pivot, formulas, VBA) and experience in using systems and applications, such as Primavera Contract Manager, Oracle Unifier, Hyperion, Ecosys, GIS, MS Project, Visio, Word, PowerPoint or similar
  • Minimum six (6) years’ experience in property accounting, cost control, budget control, real estate analysis, underwriting, lease administration and/or experience as a law clerk preferably within a real estate related organization, or transit infrastructure environment
  • Knowledge of budget, project schedule, forecasts, property closings, contract administration, and documentation
  • Organized with a high attention to detail and ability to produce accurate work.
  • Ability to check or audit submissions for completeness and accuracy; and taking the initiative to problem solve when necessary
  • Experience in real estate transactions, interpreting contracts, lease administration, property accounting, or paralegal work
  • Strong ability to multi-task and perform in a high-pressure environment with multiple deadlines
  • Creative thinker with ability to problem solve on their feet and able to accept challenges and takes the initiative to devise solutions independently

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