Senior Consultant, Facilities Management Procurement

Salary

The salary range for this position is CAD $45.46 - $65.35 / hour
Job Summary

Position Highlights

As a Senior Consultant, Facilities Management Procurement (FMP), you will provide consultation and leadership throughout the competitive bidding and contracting process. Participate in and support the strategic decision making process for construction and contracting by providing contract and evaluation planning expertise.

This is a Regular Full Time opportunity located at Central City in Surrey, BC.

Build on your education and experience as you:

• Review and ensure that the competitive bidding processes, plan and schedule for each project meets client needs and in compliance with applicable trade laws and legal contracts such as Provincial Risk Branch, Canadian law, Capital Asset Management Framework (CAMF), Agreement on Internal Trade, and Facilities policies.
• Ensure risks are fully analyzed and risk mitigated to prevent legal disputes, associated costs and delays to the designated project(s).
• Provide comprehensive procurement and construction advice to the client by consulting and advising the client through the procurement processes and legal requirements to facilitate timely development and implementation.
• Work closely with Project and FMO Managers, Managers, Directors and client departments of the organizations to develop project specifications and schedules to ensure the project(s) are completed in a timely manner and within the assigned project budget.
• During the bidding, evaluation and contracting process, act as a fairness and due diligence advisor to confirm compliance with trade agreements, procurement policy, insurance requirements, letters of surety, bonding arrangements and other related legal requirements; consults and provide advice to the Organizations.
• Collaborate and consult with the clients regarding process issues/exceptions by identifying acceptable variations to existing process based on a thorough risk assessment and implementation of recommended action with mitigation strategies; provides leadership during contractor and consultant negotiations by advocating for both Health Authorities and the suppliers.
• Consult with the Organizations' Project and FMO Managers to monitor the performance of contractors and consultants to ensure contract standards are followed and requirements are met.
• Work with the contractors and consultants to resolve problems; monitor project status to ensure work is completed within contract parameters and conduct post-project contractor reviews by assessing the contractor's performance, result and internal methodologies.

To join our team, ideally, we are looking for you to have:

• Supply Chain Management Professional (SCMP) certification through the Supply Chain Association of BC (SCMA BC) and/or a Bachelor's degree in Business Administration, Commerce or related discipline
• Supplemented with five (5) to seven (7) years' recent related purchasing management experience in a large complex organization

*An equivalent combination of education, training and experience may be considered

Detailed Overview

The FMP Senior Consultant interacts regularly with Directors, Provincial Risk Branch, Capital Project Managers, FMO Managers, contractors and consultants to provide consultation and leadership throughout the competitive bidding and contracting process; provides comprehensive procurement and construction advice, education and support addressing construction business needs and conducting risk reviews for client departments; provides leadership, supervision and mentorship to designated LMFM Procurement staff and Buyers by advising on practice, process, protocols, systems and LMFM Procurement policy, functions and responsibilities.

Participates in and supports the strategic decision making process for construction and contracting by providing contract and evaluation planning expertise, legal analysis, risk mitigation, advice and recommendations to senior management and staff at Fraser Health Authority, Vancouver Coastal Health Authority, Providence Health Care and Provincial Heath Services Authority (collectively, the Organizations); coordinates and supports all phases of Lower Mainland Facilities Management (LMFM) construction procurement and contract management by consulting with the contractor and developing consultant relationships.

Researches, evaluates and recommends new and emerging technology; identifies and recommends improvements to existing systems, integration of advanced standards and/or requirements and related process improvements/changes.

Responsibilities

1. Reviews and ensures that the competitive bidding processes, plans and schedules for each project meets client needs and in compliance with applicable trade laws and legal contracts such as Provincial Risk Branch, Canadian law, Capital Asset Management Framework (CAMF), Agreement on Internal Trade, and Facilities policies; ensures risks are fully analyzed and risk mitigated to prevent legal disputes, associated costs and delays to the designated project(s).
2. Provides comprehensive procurement and construction advice to the client by consulting and advising the client through the procurement processes and legal requirements to facilitate timely development and implementation; develops project specifications and schedules and working closely with Project Managers, Directors and client departments of the Organizations to ensure the project(s) are completed in a timely manner and within the assigned project budget; consults with the Manager regarding project issues such as delays and overruns; recommends corrective action, as required to resolve project issues.
3. During the bidding, evaluation and contracting process, acts as a fairness and due diligence advisor to confirm compliance with trade agreements, LMFM policy, insurance requirements, letters of surety, bonding arrangements and other related legal requirements; consults and provide advice to the Organizations? Project and FMO Managers with the appropriate language required in bid documents to ensure responses are clear, transparent and evaluated fairly to minimize the potential of private and legal challenges to the bidding procedures.
4. Collaborates and consults with the clients regarding process issues/exceptions by identifying acceptable variations to existing process based on a thorough risk assessment and implementation of recommended action with mitigation strategies; provides leadership during contractor and consultant negotiations by advocating for both LMFM and the suppliers; mediates between the consultant and contractor to prevent delays, derailment or legal challenges; monitors RFP evaluation adherence to procedures and intervenes when discrepancies are discovered; provides support to internal LMFM Staff to establish the most appropriate contract format and supports the ongoing management of the initiation and implementation of contract.
5. Consults with the Organizations' Project and FMO Managers to monitors the performance of contractors and consultants to ensure contract standards are followed and requirements are met; works with the contractors and consultants to resolve problems; monitors project status to ensure work is completed within contract parameters and conducts post-project contractor reviews by assessing the contractor's performance, results and internal methodologies; develops recommendations on contract and procurement improvements including quality assessment rate adjustments for contractors based on past experience.
6. Provides consultation regarding the development of business cases including advice on taxes, procurement and insurance requirements; provides guidance on how to negotiate fairly and effectively with contractors should the bids come in too high.
7. Provides support to designated LMFM staff by advising on procurement practice and process, construction industry protocols including Bid Depository, contract copyright regulation, dispute resolution and related systems; assists the Manager with new hires including the recruitment, mentoring and training new staff regarding functions and responsibilities within LMFM Procurement; supervises designated Procurement staff including managing employee work performance and employee discipline, up to and including terminations, in consultation with the Manager.
8. Researches, evaluates and recommends new and emerging technology; identifies and recommends improvements to existing systems, the integration of advanced standards/requirements including related process improvements/changes.
9. Reviews the design and implementation of systems and technical environment changes as the technical expert for all internal and external computer-based systems under the Facilities Management Procurement portfolio; liaises with IT regarding upgrades and issues related to these systems; participates in long-range planning for Facilities Procurement Systems Support and Development including conducting needs analysis, research and making recommendations on software, implementation, and training.
10. Maintains knowledge of application standards for the Organizations and Provincial Risk Branch including compliance with all Provincial and Federal trade agreements, bonding requirements, contractor / consultant insurance coverage, Work Safe BC regulations, contract copyright requirements, and the Apprentice Program compliance.
11. Identifies implications for Facilities and Provincial Risk Branch policy changes and recommends and/or implements process/system changes to ensure that changes are communicated and any resulting training is delivered; maintains knowledge of current trends and advancements in the competitive construction bidding and contract field.
12. Responsible for ensuring effective document management standards and processes for all contracts and awards by performing, as part of an ongoing audit of procurement system, testing for reasonableness and accuracy, flagging anomalies and recommending action to eliminate future occurrences.

Qualifications

Education and Experience

Supply Chain Management Professional (SCMP) certification through the Supply Chain Association of BC (SCMA BC) and/or a Bachelor's degree in Business Administration, Commerce or related discipline, supplemented with five (5) to seven (7) years' recent related purchasing management experience in a large complex organization, or an equivalent combination of education, training and experience.

Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities:

• Demonstrated knowledge and understanding of internal and external procurement systems
• Demonstrated in-depth knowledge and understanding of trade laws, legal contracts, Canadian Procurement Law, Agreement on Internal Trade, Capital Asset Management Framework (CAFM), surety procedures, bonding procedures and LMFM procurement policies
• Demonstrated ability to function effectively in a highly dynamic environment with changing priorities
• Ability to prioritize and organize work in a changing work environment
• Ability to operate related equipment including applicable software applications
• Physical ability to perform the duties of the position

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

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