Office Administration Manager

1 month ago


Victoria Capital Regional District, CA Service Corporation International Full time

All current associates must apply through "My Career" on your Workday Homepage.

Consider the possibilities of joining a Great Place to Work

Manages, delegates, and performs the overall administrative function of a funeral home, cemetery, and/or crematory operation. Manages and coordinates the activities of support staff to ensure the highest quality services and products are provided.

JOB RESPONSIBILITIES
  1. Direct supervision of two or more full-time employees.
  2. In accordance with company policies and procedures, oversees processing of accounting support functions including: collections, billing, verifications, payments of invoices, and petty cash.
  3. Assigns processing orders and controls storage inventory.
  4. Coordinates the completion and filing of various forms and reports; verifies accuracy.
  5. Administers local HR processes as applicable.
  6. Collaborates and supports all other departments within the business unit.
  7. Reviews time cards and administers corporate payroll policies and procedures.
  8. Facilitates vendor coordination and supervision.
  9. Pulls monthly reports for key performance indicators.
  10. Trains staff in processes and procedures.
  11. Processes expense reports and tracks Capital Expenditure Authorizations.
  12. Conducts Sarbanes Oxley (SOX) Audits.
  13. Assists Associates in ensuring all documentation is SOX compliant.
  14. Maintains vehicle records and licenses.
  15. Updates General Price Lists and approves contracts as necessary.
  16. Manages Alarm Systems including codes, working order, etc.
  17. Monitors document retention policies and disposes of expired documents in a secure manner.
  18. Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations.
  19. Assures compliance with all company policies and procedures.
MINIMUM REQUIREMENTSExperience
  1. 5 years of administrative management experience with a strong customer service focus.
  2. 3 years bookkeeping, general office, clerical accounting, and Accounts Payable experience.
  3. MS Project management and database software experience or equivalent.
Knowledge, Skills and Abilities
  1. Ability to multi-task and set priorities.
  2. Ability to work flexible hours as needed.
  3. Ability to work with minimal supervision.
  4. Ability to display compassion and remain calm in stressful situations.
  5. Working knowledge of office equipment including calculators, copiers, printers, and fax machines.
  6. Communication skills both orally and in writing.
  7. Organizational and problem-solving skills.
  8. Understands confidential matters.
Pay
  • $28 - $30/hr

Postal Code: V8Y 1B4

Category (Portal Searching): Operations

Job Location: CA-BC - Victoria

Job Profile ID: K00221

Time Type: Full time

Location Name: First Memorial Garden of Memories

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