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office manager

2 months ago

Eastern Ontario Ontario, Canada ADVEX SOLUTIONS LIMITED Full time

Durée de l'emploi: Permanent

Langue de travail: Anglais

Heures de travail: 30 hours per week

Education
  • Bachelor's degree
  • Public relations/image management
  • Business administration and management, general
  • Finance, general
  • Marketing research
  • Marketing, other
Work setting
  • Urban area
  • Remote location
  • Consulting firm
  • Service
  • General office
Tasks
  • Implement new administrative procedures
  • Review and evaluate new administrative procedures
  • Delegate work to office support staff
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of establishment
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Perform data entry
  • Train staff
  • Oversee and co-ordinate office administrative procedures
  • Resolve conflict situations
  • Commission systems and components
  • Monitor and evaluate
  • Plan and control budget and expenditures
  • Establish and co-ordinate administrative policies and procedures
  • Conduct research
  • Analyze incoming and outgoing memoranda, submissions and reports
  • Prepare reports and other documents for consideration and presentation to executive committees and boards of directors
  • Compile data to prepare documents
Supervision
  • 1 to 2 people
  • 3-4 people
Computer and technology knowledge
  • Microsoft Publisher
  • Workday
  • Electronic mail
  • Electronic scheduler
  • Adobe Photoshop
  • MS Project
  • Mac OS
  • Microsoft Visio
  • Quick Books
  • Social Media
  • Spreadsheet
  • MS Excel
  • MS Office
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Database software
  • Google Drive
  • WordPress
Personal suitability
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Ability to multitask
  • Time management
  • Adaptability
  • Integrity
  • Team player
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