Paralegal/Legal Assistant

4 weeks ago


Canada, CA Spunt & Carin Full time

Job Overview

We are a boutique family law firm in the heart of Victoria Village in Westmount. We are a team made up of 16 incredible lawyers and 6 fantastic paralegals. Our team is fun and energetic, which makes the work culture both enjoyable and rewarding.

We are looking for an experienced Paralegal/Legal Assistant to join our top-notch team. If you're a passionate self-starter, Spunt & Carin is the right place for you.


Responsibilities

  • Organize important dates and deadlines related to client files
  • Communicate with clients to schedule meetings, interviews, and examinations
  • Booking meetings between clients and attorneys
  • Manage, organize, and maintain documents in our physical and our digital filing systems
  • Preparing any and all documents and files for court
  • Assisting lawyers in obtaining legal and factual documents
  • Communicating with opposing counsel and other parties, clients, judicial administrative staff
  • Correspondence to clients, witnesses and court officials by electronic filing, email or fax
  • Communicating with and preparing documents for bailiffs
  • Assist in drafting brief letters or proceedings
  • Performing ad-hoc administrative duties

· Answer incoming calls and routing calls as necessary

· Scheduling new consultations with potential clients

  • Collect, examine, and organize evidence and other legal documents for attorney review and case preparation


Qualifications

  • One of the following: Paralegal studies, a paralegal certificate, or a bachelor’s degree
  • Experience answering a multi-line phone system
  • 1-5 years of experience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegal
  • Excellent customer service
  • Efficient multitasking
  • Detail-oriented and extremely organized
  • Excellent verbal and written communication skills and professional demeanor
  • Strong knowledge of Microsoft Office, including Word and Excel, Gmail
  • Ability to work independently, manage a large workload, and respect deadlines
  • Excellent at time management
  • Fluent in French and English

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