Executive Assistant

1 week ago

WhitchurchStouffville Ontario, CA Multiwide Mechanical Contractors Ltd Full time

Company Description

Mechanical Contracting Company established in 1994. Servicing the Greater Toronto Area


Role Description

This is a full-time on-site role for an Executive Assistant located in Whitchurch-Stouffville, ON. The Executive Assistant will be responsible for providing administrative support to the President, Vice President and their respected departments. Managing expense reports, assisting with executive support tasks, and basic property management and cost tracking, serve as the point of contact with both internal and external partners including matters that can be confidential in nature.


Specifically, You Will:

• Provide sophisticated calendar management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.

• Act as a liaison and provide support to the leadership team. Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials.

• Assist in preparing, compiling, designing, review and coordinate various materials requiring full knowledge of Microsoft Office systems to be able to summarize and communicate finding for presentations and executive summaries.

• Complete a broad variety of administrative tasks that facilitate the leadership team’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense reporting.

• Tracks, follows through requests, manages logistics (for example: department vacation planner, supplies, preparation, and submission of expense reports), and handles correspondence/emails.

• Coordination of high attendance meetings, conferences, and seminars (catering, booking venues, negotiating contracts, coordinating invitees, travel etc.).


Qualifications

  • Executive Administrative Assistance and Administrative Assistance skills
  • Experience in managing expense reports
  • Ability to provide executive support
  • Strong communication skills, both written and verbal
  • Ability to make judgement calls based off experience
  • Excellent organizational and time management skills
  • Attention to detail and problem-solving abilities
  • Proficient in Microsoft Office
  • Knowledge of relevant software and tools

• Demonstrated ability to work in a fast-paced environment and manage multiple priorities.

• Manages relationships in an effective and efficient manner

  • Self -motivated and able to work under minimal supervision.



  • Executive Assistant

    1 week ago

    Whitchurch-Stouffville, Canada Multiwide Mechanical Contractors Ltd Full time

    Company DescriptionMechanical Contracting Company established in 1994. Servicing the Greater Toronto AreaRole DescriptionThis is a full-time on-site role for an Executive Assistant located in Whitchurch-Stouffville, ON. The Executive Assistant will be responsible for providing administrative support to the President, Vice President and their respected...

  • Executive Assistant

    1 week ago

    Whitchurch–Stouffville, Ontario, Canada Millie Financial LTD Full time

    Work Term: Permanent Work Language: English Hours: 35 to 40 hours per week Education: College/CEGEP Experience: 1 year to less than 2 yearsWork setting: ServiceTasks: Establish and coordinate administrative policies and procedures Analyze incoming and outgoing memoranda, submissions and reports Prepare and coordinate the production and submission of summary...

  • Executive Assistant

    1 week ago

    stouffville, Canada Multiwide Mechanical Contractors Ltd Full time

    Company DescriptionMechanical Contracting Company established in 1994. Servicing the Greater Toronto AreaRole DescriptionThis is a full-time on-site role for an Executive Assistant located in Whitchurch-Stouffville, ON. The Executive Assistant will be responsible for providing administrative support to the President, Vice President and their respected...

  • Executive Assistant

    1 week ago

    stouffville, Canada Multiwide Mechanical Contractors Ltd Full time

    Company DescriptionMechanical Contracting Company established in 1994. Servicing the Greater Toronto AreaRole DescriptionThis is a full-time on-site role for an Executive Assistant located in Whitchurch-Stouffville, ON. The Executive Assistant will be responsible for providing administrative support to the President, Vice President and their respected...

  • Executive Assistant

    1 week ago

    stouffville, Canada Multiwide Mechanical Contractors Ltd Full time

    Company Description Mechanical Contracting Company established in 1994. Servicing the Greater Toronto Area Role Description This is a full-time on-site role for an Executive Assistant located in Whitchurch-Stouffville, ON. The Executive Assistant will be responsible for providing administrative support to the President, Vice President and their respected...

  • Executive Assistant

    1 week ago

    Stouffville, Canada Multiwide Mechanical Contractors Ltd Full time

    Company DescriptionMechanical Contracting Company established in 1994. Servicing the Greater Toronto AreaRole DescriptionThis is a full-time on-site role for an Executive Assistant located in Whitchurch-Stouffville, ON. The Executive Assistant will be responsible for providing administrative support to the President, Vice President and their respected...

  • Executive Assistant

    6 days ago

    stouffville, Canada Multiwide Mechanical Contractors Ltd Full time

    Company Description Mechanical Contracting Company established in 1994. Servicing the Greater Toronto Area Role Description This is a full-time on-site role for an Executive Assistant located in Whitchurch-Stouffville, ON. The Executive Assistant will be responsible for providing administrative su

  • executive assistant

    1 week ago

    Whitchurch–Stouffville, Ontario, Canada Millie Financial LTD Full time

    Work Term: PermanentWork Language: EnglishHours: 35 to 40 hours per weekEducation: College/CEGEPExperience: 1 year to less than 2 yearsWork settingServiceTasksEstablish and co-ordinate administrative policies and proceduresAnalyze incoming and outgoing memoranda, submissions and reportsPrepare and co-ordinate the production and submission of summary briefs...

  • executive assistant

    3 weeks ago

    Whitchurch-Stouffville, Canada Millie Financial LTD Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 35 to 40 hours per weekEducation: Expérience: EducationCollege/CEGEPWork settingServiceTasksEstablish and co-ordinate administrative policies and proceduresAnalyze incoming and outgoing memoranda, submissions and reportsPrepare and co-ordinate the production and submission of summary...

  • executive assistant

    1 week ago

    Whitchurch–Stouffville, Ontario, Canada Millie Financial LTD Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 35 to 40 hours per weekEducation: Expérience: EducationCollege/CEGEPWork settingServiceTasksEstablish and co-ordinate administrative policies and proceduresAnalyze incoming and outgoing memoranda, submissions and reportsPrepare and co-ordinate the production and submission of summary...

  • executive assistant

    2 months ago

    Whitchurch-Stouffville, Canada Millie Financial LTD Full time

    Work Term: PermanentWork Language: EnglishHours: 35 to 40 hours per weekEducation: College/CEGEPExperience: 1 year to less than 2 yearsWork settingServiceTasksEstablish and co-ordinate administrative policies and proceduresAnalyze incoming and outgoing memoranda, submissions and reportsPrepare and co-ordinate the production and submission of summary briefs...

  • executive assistant

    2 months ago

    Whitchurch-Stouffville, Canada Millie Financial LTD Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 35 to 40 hours per weekEducation: Expérience: EducationCollege/CEGEPWork settingServiceTasksEstablish and co-ordinate administrative policies and proceduresAnalyze incoming and outgoing memoranda, submissions and reportsPrepare and co-ordinate the production and submission of summary...

  • executive assistant

    3 weeks ago

    Whitchurch-Stouffville, Canada Millie Financial LTD Full time

    Work Term: PermanentWork Language: EnglishHours: 35 to 40 hours per weekEducation: College/CEGEPExperience: 1 year to less than 2 yearsWork settingServiceTasksEstablish and co-ordinate administrative policies and proceduresAnalyze incoming and outgoing memoranda, submissions and reportsPrepare and co-ordinate the production and submission of summary briefs...

  • Administrative Assistant

    1 week ago

    Whitchurch–Stouffville, Ontario, Canada RSG International Full time

    Powell Contracting, a division of RSG International, was established in 1967. With over 50 years' experience, we are the industry leader in providing Ontario with the supply and installation of temporary concrete barriers, noise barriers, crash cushions, guide rails, ground mount signs, overhead signs, and sign structures. Our integrated solutions and...

  • Executive Assistant

    2 months ago

    Ontario, Canada IFG International Financial Group Ltd Full time

    Our client, a large financial institution, is looking for an Executive Assistant for a 18-month contract located in Toronto. This is an excellent opportunity for an executive assistant with a financial services background. Please note this position is currently a hybrid work arrangement requiring 1-2 days in office per week. As a Executive Assistant your...

  • Executive Assistant

    2 days ago

    Stouffville, ON, Canada Multiwide Mechanical Contractors Ltd Full time

    Company Description Mechanical Contracting Company established in 1994. Servicing the Greater Toronto Area Role Description This is a full-time on-site role for an Executive Assistant located in Whitchurch-Stouffville, ON. The Executive Assistant will be responsible for providing administrative support to the President, Vice President and their respected...

  • Executive Assistant

    1 week ago

    Stouffville, ON, Canada Multiwide Mechanical Contractors Ltd Full time

    Company Description Mechanical Contracting Company established in 1994. Servicing the Greater Toronto Area Role Description This is a full-time on-site role for an Executive Assistant located in Whitchurch-Stouffville, ON. The Executive Assistant will be responsible for providing administrative support to the President, Vice President and their respected...

  • Executive Assistant

    7 days ago

    Stouffville, ON, Canada Multiwide Mechanical Contractors Ltd Full time

    Company Description Mechanical Contracting Company established in 1994. Servicing the Greater Toronto Area Role Description This is a full-time on-site role for an Executive Assistant located in Whitchurch-Stouffville, ON. The Executive Assistant will be responsible for providing administrative support to the President, Vice President and their respected...

  • Executive Assistant

    1 week ago

    Ontario, Oregon, Canada Thunder Bay District Health Unit Full time

    The Thunder Bay District Health Unit is seeking a Temporary Full-Time, Executive Assistant in the Office of the Medical Officer of Health and Chief Executive OfficerApproximate contract duration:July 2024-December 12, 2025. Reporting to the Medical Officer of Health and Chief Executive Officer (M

  • Executive Assistant

    4 weeks ago

    Ontario, Canada Second Bind Full time

    Second Bind pioneers in environmental innovation, transforming clutter into purpose for a sustainable future. For more information, visit We are looking for an Executive Assistant who will provide administrative support to the management. Key Responsibilities: Manage Executive Inbox and Calendar: Prioritize emails, schedule appointments, and coordinate...