Procurement/Supply Chain Associate

4 weeks ago

Hamilton Ontario, Ontario, Canada Apex Systems Full time

Procurement/Supply Chain Associate


Apex Systems is a large staffing and consulting firm and we are looking for a Procurement/Supply Chain Associate with a Life Science/Biochemistry background and customer service, inventory/logistics, and any applicable procurement experience to place at our Biopharma client.


Client: Innovative Biopharma client

Contract/Perm & duration: 6 month contract-to-hire

Location: Hamilton


The Procurement/Supply Chain Associate is responsible for assisting in operating an effective and efficient procurement & supply chain function for the organization and its affiliates. Reporting to the Operations & Compliance Manager, the Procurement/Supply Chain Associate will help optimize procurement processes, inventory management and reporting, and ensure effective controls are in place, supporting corporate strategy and business operations.


Responsibilities:

  • Support the implementation of the strategic sourcing of goods and services in execution of business strategies and operations
  • Assist with the design and implementation of process and controls over vendor relationships, purchases, and inventory management
  • Aid in ensuring adherence to corporate procurement policies, including Request for Proposals (RFPs), conflict of interest, and signing authorities
  • Assist in establishing relationships with vendors and negotiate vendor terms (subject to approval), including pricing and payment terms
  • Help maintain an approved vendor list, identify essential suppliers/vendors for assessment, and set up vendors in the Dynamics Great Plains (GP) finance system &/or other procurement platforms
  • Prepare and amend purchasing transaction documents (Purchase Orders, requisitions, etc.) in a timely manner
  • Maintain open communication with vendors regarding buying opportunities, order status, delays/shortages, and delivery of goods and services
  • Develop, manage and validate to current Good Manufacturing Practices (cGMP) a systematic process, including both paper-based and electronic solutions to support biotechnology-based material, consumable and reagent supply and inventory forecasting.
  • Follow up with vendors on the status of purchases on back order
  • Manage shipment related issues with vendors and customs brokers
  • Assist, investigate and resolve purchase order, invoice, and receiving variances
  • Respond to queries from vendors and internal business operations
  • Review and analyze purchasing data, trends, and budget vs. actual results
  • Assist with and recommend enhancements to GP and other IT platforms used by the organization
  • Other duties as required


Key Qualifications:

  • College diploma required, Bachelor’s degree preferred in Life Sciences, Finance or Business Administration
  • 1-3 years of procurement or supply chain experience (preferably within a life sciences or health care organization)
  • Past experience in a customer service role (i.e. retail, restaurant etc.)
  • Ability to process a high volume of transactions with speed and accuracy
  • Experience in initiating and managing vendor relationships
  • High degree of professionalism, with sense of urgency and dedicated internal customer service abilities
  • Highly attentive to detail with strong clerical and organizational skills
  • Excellent communication skills (both verbal and written); must be able to communicate clearly and effectively with all levels of the organization
  • Demonstrated ability to operate both independently and collaboratively in a team environment; multi-task and shift priorities, as necessary

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