Administrative Coordinator

4 weeks ago

Dorval, Canada KASI Aviation, part of Hexagon Full time

Administrative Coordinator

KASI Aviation Services Inc.

*Onsite position in Dorval, QC office. Open to either Full-time or Part-time (22.5 hours/week).

KASI Aviation Services, A Hexagon Company, is a leader in aerial survey. We are a global organization focused on working together with a team spirit.

Reporting to the Operations Manager, the Administrative Coordinator's primary responsibility will be to support the coordination of activities of operations and maintenance, in addition to being a resource person. He or she will also provide administrative support to the President.

The ideal candidate will have a strong foundation in management support, a proactive attitude and the ability to manage changing priorities in a fast-paced and dynamic environment. In addition to having developed problem solving and judgment skills, the incumbent must demonstrate creativity, initiative and a high level of tact and discretion. The individual must be able to manage time, prioritize assignments and interact comfortably and skillfully with all levels of management within and outside the company. The incumbent must have excellent verbal and written communication skills, as well as excellent organizational skills.

Responsibilities:

  • Manage day-to-day activities such as reviewing emails, phone calls, and managing and organizing schedules, calendars, and appointments.
  • Addressing inquiries and resolving administrative issues.
  • Acting as a point of contact for internal and external stakeholders.
  • Organizing and maintaining files, databases, and records related to aircraft and flight statuses, maintenance tracking, & technical records
  • Preparing and distributing reports, presentations, and meeting minutes.
  • Ensuring compliance with organizational policies and procedures.
  • Facilitating communication between departments and team members.
  • Using analysis and initiative to plan and organize assigned tasks.
  • Assisting with uniforms and office supply inventory and re-ordering as required.
  • Assisting with research, data entry, and report generation.
  • Performing other related duties as required

Qualifications

As our ideal candidate,

  • College diploma or equivalent combination of education and/or experience in related activities
  • Aviation experience is an asset
  • Excellent English verbal and written skills and intermediate French verbal
  • Proficient in MS Office (Word, PowerPoint, Excel, Outlook) and knowledge of SharePoint and Teams. Ability to seek and learn technologies as necessary.
  • Exceptional planning, organizational, time-management and administrative skills in a fast-paced environment and ensure deadlines are met. Autonomous and able to work on own initiative with limited need for direction or supervision.
  • Must demonstrate flexibility, adaptability to change and shifting priorities and have the ability to stay calm under pressure. Can draw from a range of practices to implement innovative solutions to a variety of problems. Has ability to contribute to the successful implementation of change.
  • Can work collaboratively with members of various teams.
  • Detail oriented, ability to easily multi-task, prioritize and executive multiple concurrent activities with diligence and attention to detail.
  • Can maintain strict confidentiality as required

At KASI Aviation Services, you will enjoy competitive compensation, a safe and healthy work environment, and a full range of benefits (group insurance, health & lifestyle spending accounts, retirement savings plans, continuing education program and more)

At KASI Aviation, we are proud to be an employment-equity employer, and we strive to form teams that reflect the diversity of Canadian society. We aim to remove barriers to employment accessibility and aspire to provide an inclusive and equitable work environment where everyone is valued, regardless of their identity or differences, to enable them to reach their full potential.

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