Legal Assistant

2 weeks ago

Toronto Ontario, Ontario, Canada Loopstra Nixon LLP Full time

Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. Founded by Charles Loopstra and Sandy Nixon, the firm's growth has been fueled by ambition, hard work, and an entrepreneurial spirit.


We are currently seeking a Legal Assistant to join our Downtown Toronto office. This position offers a unique opportunity for a recent graduate to become an integral part of our team, supporting our lawyers and contributing to the seamless operation of their practice. The ideal candidate will be newly entering the workforce, eager to apply their knowledge and skills in legal administration, and keen to develop their professional expertise in a supportive environment.


Responsibilities:

  • Contribute to the administrative management of lawyers' practices, involving file opening and closure, meeting scheduling, and coordinating travel arrangements.
  • Prepare various correspondences and documents, including memos, letters, emails, reports, presentations, and legal documents.
  • Provide comprehensive administrative support, including docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies.
  • Facilitate communication between lawyers and internal/external parties, answering general correspondence and inquiries for client matters.
  • Maintain an organized and current file system for client files.


Qualifications:

  • Post-secondary education in legal administration or equivalent.
  • Outstanding organizational skills with meticulous attention to detail.
  • Excellent oral and written communication skills.
  • Strong prioritization skills and capability to manage multiple tasks simultaneously.
  • Ability to work both independently and collaboratively within a team.
  • Upholds a high level of professionalism and maintains confidentiality in all matters.
  • Proficient Microsoft Office skills (Excel/Word/Outlook).

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