Bilingual Executive Assistant

5 days ago

Ottawa Ontario, Ottawa region, Canada CQ Search Group Ltd. Full time

MUST BE BILINGUAL - ENGLISH & FRENCH


Primary Responsibilities:


  • Provide day-to-day office Administrative Support to the CEO in areas including documentation, mailing/courier, schedules, meeting coordination, record of minutes, events planning, travel arrangements and interdepartmental office logistics.
  • All office and reception related duties including electronic filing, copying, scanning, receive & distribute incoming mail, assemble & distribute corporate packages, document control, data entry, courier, sending/receiving e-mail and assigned internet related research.
  • Order and maintain office supplies inventory, arrange business meetings including coordinating meeting location, employee schedules, travel & lodging arrangements
  • Provide day-to-day confidential Human Resources administrative related support in areas such as vacation/sick leave tracking, employee health & insurance benefits enrollment and co-ordination, and Payroll related administration. Work with management to ensure individual employee performance objectives & annual reviews are maintained on an ongoing basis
  • Provide Finance area related support including bank & petty cash transactions, purchase orders creation and tracking, invoicing, cheque runs and detailed financial record keeping
  • Administrative support with time sensitive Contracts and Intellectual Property document filing (hard copy & electronic) and ensuring ongoing maintenance of associated Contracts log
  • Other assigned duties and responsibilities.



Essential Qualifications:


  • 5-7 years related work experience in office corporate environment.
  • Post-secondary education in business/office administration related program.
  • Excellent English communication skills.
  • Highly organized, ability to work independently in a fast paced professional office environment.
  • Demonstrated ability to work closely with all disciplines, innovative thinker, a strong sense of professionalism, responsibility, accountability, and integrity
  • Advanced working knowledge of MS Office including Word, Excel, PowerPoint, Outlook and the internet. Accounting related software a preferred asset.

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