Finance Manager

2 weeks ago

North Vancouver British Columbia, Greater Vancouver, Canada Hays Full time

The Finance Manager is responsible for complex accounting functions, overall financial management, and elements of human resources management. The successful candidate will have a strong background in non-profit fund accounting and be a collaborative manager. Under the direction of the Director of Finance, this position will play a critical role in supporting the senior leadership team in strategic decision making and operations as our organization continues to enhance quality programming, build capacity, and expand our impact. This position will require a broad range of competencies to innovate, strengthen, and build infrastructure.

This role ensures that the work of service managers and administrators are supported and accomplished in a high-quality, and timely manner.


Key Responsibilities

Financial Management

  • Manage the daily activities of the Accounting/Finance function
  • Review accuracy and presentation of information as it relates to organizational cash flow and forecasting
  • Maintain and establish policies and procedures for workflows and internal controls

Grants/ Contribution Agreement Reporting and Budget Development

  • Provide assistance to develop, improve, and implement budget and monitoring tools and variance planning systems for the contracts, departments, and the organization.
  • Record, track, and analyze grant/contribution agreement expenditures and review budget alignment with service managers, Director of Finance, and other personnel

Accounts Payable & Receivable

  • Provide guidance for coding all receivables, including earned income, donations, fee-for service, government grants, contracts, and foundations

Budgeting

• Collaborate with the Director of Finance to oversee and lead annual budgeting and planning process in conjunction with the Executive Director

• Review all financial plans and budgets to ensure alignment with funder grants and contribution agreements

• Monitor budget progress and variances and report to Director of Finance.

Periodic Financial Activities

• Reconcile all balance sheet accounts and resolve reconciliation discrepancies

• Oversee the completion of the bi-weekly payroll processing

• Assist with the audit and preparation of schedules and documentation

• Ensure all annual filings are completed in a timely manner

• Ensure the integrity, timeliness, completeness and accuracy of internal and external reporting, with a priority on providing meaningful information that contributes to management decision making

• Assist with grant audits and on-site financial monitoring visits

HR/Personnel

• Recruit, hire, performance manage, train and coach subordinates

• Collaborate with the HR Manager to ensure compliance with all current HR, labour laws and protections, including those applying to non-exempt status, living wage, non-discrimination, and work documentation.

• Ensure HUMI statistics and documentation is current and accurate

• Overseeing the timely review of staff benefit entitlements


Qualifications

  • Chartered Professional Accountant (CPA) designation an asset.
  • Possess 4+ years of post accounting designation work experience (at least 2 years of supervisory experience) in financial management, including financial reporting, annual filings, and external audits.
  • Relevant experience in a not-for-profit organization of at least $4 - 6M budget.
  • Experience with complex fund accounting and grant allocations systems and/or spreadsheets.
  • A track record in grants and contribution agreement management, especially government grants invoicing and reporting.
  • Ability to translate financial concepts to and effectively collaborate with program and fundraising colleagues who do not necessarily have finance backgrounds.
  • Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
  • Ability to multi-task while prioritizing among competing deadlines and projects

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