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Distribution Coordinator

3 months ago

Mississauga Ontario CW, Peel region, Canada Petro Papa Full time

Reporting to the Team Leader Warehouse and Packaging Operations, the Distribution Coordinator has lead responsibilities for the co-ordination of daily activities required to support the Ontario and Quebec package product business. This includes reporting carrier issues to transportation in regard to damaged or missing freight. This position will provide back-up dispatching, scheduling, internal work designation, and load planning support for export container orders. Preparation of reports and presentations for internal and external meetings using PowerPoint, Excel and Word.

Job Duties
  • Provides back-up support for export container dispatch operations.
  • Acts as a key interface with Transportation and Customer Service regarding emergency delivery requests.
  • Review and coordinate packaged product returns from customers with carriers and Customer Service.
  • Responsible for maintaining adherence to our EHS and Quality programs as they relate to our package product operations.
  • Responsible for assigning and load planning of warehouse orders for domestic LTL and FTL shipments.
  • Managing and work designation for on site material handlers, between LTL, FTL and export container shipment loading.
  • Assist in the administration of inventory control functions to ensure accurate inventory levels.
  • Role also includes coordination with production packaging team, verifying production planning, and communicating to customer service team.
Package operations management:
  • Lead point of contact for resolution of daily carrier issues such as missing or damaged freight.
  • Coordinate shipments with Transportation and Customer Service for emergency deliveries in Eastern Canada.
  • Process and arrange all courier shipments.
  • Administrative process review and analysis and implementation of improvement opportunities for Eastern Canada.
  • Working with carrier(s) and Transportation to identify and implement system improvements for package shipments.
  • Month end reporting of warehouse volumes for all warehouse operations and custom exports.
  • Complete daily product transfers from third party warehouse.
Dispatching:
  • Knowledgeable of dispatching processes and able to adapt to utilization of software to support operation.
  • Vacation coverage for dispatching function.
Quality:
  • Review and maintenance of TLM, ISO and TDG requirements for package shipments to ensure compliance by both carriers and the National Warehouse.
  • Review and process product returns, measuring quality, frequency and credits to customers.

Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion.

Experience
  • Minimum of 4 years of related Distribution or Supply Chain experience.
  • Dispatch/Logistics experience/background preferred.
  • SAP experience is an asset.
  • Post-secondary education; however, a combination of education and work experience may be required.
  • University degree preferred.
Required Skills
  • Analytical and problem solving skills.
  • Ability to work independently with minimal supervision.
  • Strong interpersonal, organizational, communication and Non-Authoritative Leadership skills.
  • Strong focus on customer needs, quality standards, and distribution capabilities.
  • In-depth understanding of Petro Canada’s TLM and Quality programs an asset.
  • Strong working knowledge of SAP and MS Office preferred.
  • Lubricants product knowledge preferred.
Work Conditions
  • Office based role within a manufacturing environment.
  • Daily on-site role.
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