Executive Assistant to the VP, External Development

4 weeks ago

Canada, CA Langara College Full time

Interested in a career at Langara College?

Our employees exemplify Langara's values of excellence, collegiality, innovation and integrity. If you think this position fits your qualifications, we encourage you to apply

Langara College is located in Vancouver, B.C.: applicants to postings must be located in BC or willing to move to BC to accept work with Langara College. Exceptions to this will be clearly outlined in the event Langara College requires work (or positions to be based) to be performed outside BC or Canada.

Job Title: Executive Assistant to the VP, External Development

Employee Group: Administrator

Employee Type: Permanent

Start Date: Monday, September 30 2024

Job Description: Reporting to the Vice President, External, the incumbent provides executive and administrative support in the areas of planning and policy, personnel administration, project coordination and related confidential matters in support of the portfolio that includes Communications & Marketing, Continuing Studies, Institutional Research, International Education and College Advancement. The position communicates with senior officials of other educational institutions, government agencies, college faculty and staff, private organizations and industry, including representatives of international partners and agencies. By facilitating work across a number of College departments including supporting and coordinating cross-functional teams, the incumbent contributes to the successful and efficient execution of projects. In addition, the incumbent is a contributing member of the College's executive assistants administrative group, and may be involved in a variety of duties in support of the overall operations of the executive offices. During the absence of the Vice President, this position is accountable for prioritizing and re-directing issues to an appropriate source.

Qualifications Required:

Education

  1. Bachelor's Degree preferred or two (2) year diploma or Associate Degree in a relevant discipline with over five (5) years of recent related experience providing support at a senior executive level in a unionized setting (preferably within post-secondary education) or, an equivalent combination of education and work experience may be considered.
  2. Experience with management of projects, including drafting/writing/editing content.
  3. Proven project management skills and ability to coordinate small-mid size projects.
  4. Excellent time management skills and demonstrated ability to manage work and meet deadlines.
  5. Excellent written and oral communication skills, with demonstrated ability to gather, accurate and integrate complex information from multiple sources.
  6. Demonstrated ability to work collaboratively and build solid working relationships.
  7. Advanced computer skills with superior knowledge of the Microsoft suite of office products.
  8. Experience working with content management software.
  9. Knowledge of the BC post-secondary educational system.
  10. Experience with minute taking.
Skills & Abilities
  1. Decisions requiring judgment and sound knowledge of the College and its procedures in interpreting and applying policies when representing the Vice-President;
  2. Considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and sensitive nature;
  3. Strong ability to liaise in a professional and courteous manner with Senior Leadership Team and Board members, senior leaders, government and ministry contacts, staff and the public to gather and disseminate information;
  4. Excellent ability to communicate in a compelling, clear and concise manner (both verbally and in writing) coupled with strong persuasion skills;
  5. Exceptional time management skills to prioritize and complete assignments in a manner that efficiently utilizes resources and optimizes departmental efficiency;
  6. An approach to work that practices care and thoroughness when maintaining, monitoring, calculating and summarizing data, records and budget information;
  7. Strong collaboration skills with peers and the ability to lead and direct staff as needed to ensure administrative systems and processes are consistently followed and monitored for effectiveness;
  8. Physical ability to perform the duties of the position.
Leadership Competencies
  1. Communications Skills - Possesses strong communication skills, both verbal, and written and expresses thoughts in an organized, concise manner. Actively listens to the issues of others in a manner that elicits cooperation and support. Demonstrates an effective and adaptive skill in communicating with students/individuals under stress. Develops and delivers effective presentations. Has the ability to present information and ideas to diverse groups.
  2. Market Knowledge - Continuously seeks to stay current and be at the leading edge in his/her field and is committed to continuous learning; one that is self‐motivated and self‐directed, being able to work independently with sense of urgency to task completion.
  3. Innovative & Entrepreneurial Approach - Seeks out possibilities, develops new ideas, and effectively moves them forward. Is creative, innovative and takes advantage of opportunities, while recognizing the necessity of working with limited resources and in alignment with the strategic directions of the College.
  4. Employee Centric- Anticipates, responds, and attends to the needs of employees and other internal and external customers of the department and organization.
  5. Effective Working Relationships - Treats staff, colleagues, and students with respect; resolves conflicts respectfully and in a timely way, negotiates effectively, and provides effective feedback to colleagues / direct reports.
  6. Administrative Skills - Provides leadership and ensures accountability for achievement of results; very focused; strong organizational skills; simplifies often complex and lengthy matters; effective time management skills; ability to separate important issues and identify priorities.
  7. Organizationally Astute - Is diplomatic and tactful; non-confrontational; recognizes internal and external sensitivities; has an intuitive ability to read the political implications of recommendations and actions; uses sound judgment.
  8. Energetic and Adaptable - Is prepared to take on longer-term initiatives and does so with enthusiasm; has the ability to adapt to new and changing situations; able to alter course/direction when necessary; enjoys and embraces new challenges. Flexible; able to deal with stress effectively.

Salary Range: $36.22 - $50.70 per hour

Pay Grade: Admin Paygrade 06

Compensation beyond the mid-point requires approval by the Public Sector Employers’ Council Secretariat (PSEC).

Scheduled Weekly Hours: 35

Hours may vary according to the needs of the department.

Closing Date: Friday, August 30 2024

People and Culture is committed to embracing, honoring, and promoting diversity, equity, and inclusion in our workplace. We remain dedicated to focusing our efforts on creating an inclusive employee community that fosters a sense of safety and belonging for everyone. Langara College welcomes applications from everyone including people from groups that are experiencing inequity including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2SLGBTQIA+ community. If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please us.

Shortlisted candidates will be required to provide proof of educational and professional credentials noted on their resume. In addition, those shortlisted with international credentials must have their education credentials evaluated through WES (World Education Services) and provide Langara College, People & Culture document evaluation access for employment purposes.

We thank you for your interest in Langara College and for taking the time to complete an application. Only complete applications will be reviewed. Please be advised that only shortlisted candidates will be contacted due to the number of applications received.

Langara is committed to enhancing our diverse workforce. #J-18808-Ljbffr

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