Executive Assistant Office Manager

1 week ago

Canada DEX CLOTHING LIMITED Full time

Job Title: Office Manager/Executive Assistant to the President

About Us: At Dex we pride ourselves on fostering an innovative and collaborative work environment. As a leading fashion wholesaler/ manufacturer, we are dedicated to excellence in every aspect of our business. Our President needs a dynamic, organized, and proactive individual to ensure seamless daily operations and provide executive support. If you are a motivated professional with a keen eye for detail and a passion for excellence, we invite you to join our team.

Position Overview: We are seeking a highly organized and experienced Office Manager/Executive Assistant to support our President. This role is pivotal in ensuring the smooth operation of our office and providing top-tier administrative support to our leadership team. The ideal candidate will be a proactive problem-solver with exceptional communication skills and meticulous attention to detail.

Key Responsibilities:

  • Provide comprehensive administrative support to the President, including managing schedules, arranging meetings, and handling correspondence.
  • Oversee daily office operations to ensure efficiency and effectiveness, including managing office supplies, equipment, and vendor relationships.
  • Coordinate and manage special projects, events, and initiatives as directed by the President.
  • Prepare and edit documents, presentations, and reports with a high degree of accuracy and professionalism.
  • Handle confidential information with discretion and maintain a high level of confidentiality.
  • Act as a liaison between the President and internal/external stakeholders, ensuring timely and accurate communication.
  • Assist in the preparation of board meetings, including agenda preparation, material distribution, and minute-taking.
  • Manage travel arrangements, including booking flights, accommodations, and transportation.
  • Support the development and implementation of office policies and procedures.
  • Foster a positive and collaborative office culture, promoting teamwork and professional development.

Qualifications:

  • Bachelor's degree in Business Administration, Management, or related field preferred.
  • Minimum of 5 years of experience in an executive assistant or office management role.
  • Exceptional organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and as part of a team.
  • High level of professionalism and integrity.
  • Strong problem-solving skills and attention to detail.
  • Experience in a fast-paced, dynamic work environment is a plus.

Why Join Us:

  • Competitive salary and benefits package.
  • Opportunity to work closely with senior leadership and make a meaningful impact.
  • Collaborative and inclusive work culture.
  • Professional development and growth opportunities.

How to Apply: If you are a dedicated professional with a passion for excellence and a desire to support a dynamic leadership team, we encourage you to apply. Please submit your resume and a cover letter outlining your qualifications and why you are the ideal candidate for this position.

Francais:

Titre du poste : Gestionnaire de bureau / Adjoint(e) exécutif(ve) au Président

À propos de nous :

Chez Dex, nous sommes fiers de favoriser un environnement de travail innovant et collaboratif. En tant que grossiste et fabricant de mode de premier plan, nous nous engageons à l'excellence dans tous les aspects de notre entreprise. Notre Président recherche une personne dynamique, organisée et proactive pour assurer le bon fonctionnement quotidien des opérations et fournir un soutien exécutif. Si vous êtes un(e) professionnel(le) motivé(e) avec un souci du détail et une passion pour l'excellence, nous vous invitons à rejoindre notre équipe.

Aperçu du poste :

Nous recherchons un(e) Gestionnaire de bureau / Adjoint(e) exécutif(ve) hautement organisé(e) et expérimenté(e) pour soutenir notre Président. Ce rôle est essentiel pour assurer la fluidité des opérations du bureau et offrir un soutien administratif de premier ordre à notre équipe de direction. Le(la) candidat(e) idéal(e) est un(e) résolveur(se) de problèmes proactif(ve) avec des compétences exceptionnelles en communication et un grand souci du détail.

Responsabilités principales :

- Fournir un soutien administratif complet au Président, notamment en gérant l'agenda, en organisant les réunions et en traitant la correspondance.

- Superviser les opérations quotidiennes du bureau afin d'assurer efficacité et fluidité, incluant la gestion des fournitures, des équipements et des relations avec les fournisseurs.

- Coordonner et gérer des projets spéciaux, événements et initiatives à la demande du Président.

- Préparer et réviser des documents, présentations et rapports avec un haut niveau de précision et de professionnalisme.

- Gérer les informations confidentielles avec discrétion et assurer un niveau élevé de confidentialité.

- Agir comme intermédiaire entre le Président et les parties prenantes internes et externes, en garantissant une communication rapide et précise.

- Assister à la préparation des réunions du conseil d'administration, incluant la préparation de l'ordre du jour, la distribution des documents et la prise de notes.

- Gérer les déplacements, incluant la réservation de vols, d'hébergements et de moyens de transport.

- Soutenir le développement et la mise en œuvre des politiques et procédures du bureau.

- Favoriser une culture de bureau positive et collaborative, en encourageant le travail d'équipe et le développement professionnel.

Qualifications :

- Diplôme universitaire en administration des affaires, gestion ou domaine connexe (un atout).

- Minimum de 5 ans d'expérience dans un rôle d'adjoint(e) exécutif(ve) ou de gestion de bureau.

- Excellentes compétences en organisation et en gestion de multiples tâches, avec la capacité de prioriser et de respecter les délais.

- Compétences avancées en communication écrite et verbale.

- Maîtrise de la suite Microsoft Office (Word, Excel, PowerPoint, Outlook).

- Capacité à travailler de façon autonome et en équipe.

- Grand professionnalisme et intégrité.

- Excellentes compétences en résolution de problèmes et souci du détail.

- Expérience dans un environnement de travail dynamique et à rythme rapide (un atout).

Pourquoi nous rejoindre :

- Salaire compétitif et avantages sociaux.

- Opportunité de travailler en étroite collaboration avec la haute direction et d'avoir un impact significatif.

- Culture de travail collaborative et inclusive.

- Possibilités de développement professionnel et d'évolution.

Comment postuler :

Si vous êtes un(e) professionnel(le) engagé(e) avec une passion pour l'excellence et le désir de soutenir une équipe de direction dynamique, nous vous encourageons à postuler. Veuillez soumettre votre CV ainsi qu'une lettre de motivation décrivant vos qualifications et expliquant pourquoi vous êtes la personne idéale pour ce poste.

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