Executive Assistant

2 weeks ago

Ontario ON, Canada Hays Full time

PLEASE READ:This is a 12 month contract with potential for extensionSuccessful candidate must be available ASAPThis position is fully in office (Bay Street)Successful candidate must have 6 years experience supporting multiple C-Suite executivesYour new companyHays Specialist Recruitment has partnered with a large company located in Toronto, ON. We are looking to hire a Executive Assistant to join their team on a contract basis of 12 months, which has the possibility of extension.Your new roleProvide high-level administrative support to multiple executives, including calendar management, travel coordination, and meeting logisticsPrepare, edit, and maintain PowerPoint presentations, reports, and correspondenceProcess expense reports using Concur and assist with budget tracking as neededMaintain confidentiality and exercise discretion in handling sensitive informationCommunicate effectively with internal teams and external stakeholders at all levelsCollaborate with other Executive Assistants to support shifting business priorities and team needsMonitor deadlines, manage competing priorities, and respond promptly to scheduling changes or travel adjustmentsSupport special projects and assist with event planning and coordinationQualifications:Minimum of 6 years' experience as an Executive Assistant, with proven success supporting multiple executivesCompleted post-secondary educationHighly proficient in Microsoft Office Suite, especially Word and ExcelExperience using expense processing softwares is an assetStrong organizational skills and ability to thrive in a fast-paced, dynamic environmentHigh emotional intelligence, professional decorum, and a proactive, team-oriented mindsetFlexibility to work overtime and respond to urgent changes in schedule or travel plans

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