Executive Assistant

WHO WE AREGovan Brown is a national construction firm headquartered in Toronto. Our expertise is in commercial interiors and core & shell construction. Since 1994, we've demonstrated excellence through our commitment to exceptional service, quality work and innovation. We provide an environment that engages our people, encourages strong work ethics, fosters growth and development, and supports the communities in which we work. Govan Brown is recognized as one of Canada's Best Managed Companies and one of Canada's Top 40 Contractors.COOL PERKS WE OFFERSummer hours: Get a head start on your weekends from Victoria Day through ThanksgivingFun Team and Volunteer Events: Enjoy the opportunity to socialize with team members at events and volunteer activities within the community.Service and Referral Rewards: We appreciate our employees' commitment to our success and growth through various creative rewards, (including a personalized bobblehead for a key milestone)Green Space: Enjoy the fresh air and amazing view from our outdoor space, patio and BBQ facilities. And let's not forget our beloved bees (affectionately known as The GBees).Professional Development & Training: Expand your knowledge through various internal training programs and support of your professional certification goals.Health & Dental Benefits: Such as prescription drug coverage, medical services, dental and vision as well as a Health Spending Account of $750 (minimum) to use as you like to top up our benefit programs.Our Workplace: On-site gym, games room, weekly fruit deliveries and free on-site parking.Family-Friendly Environment: Our culture extends beyond our employees with family friendly events and we furry friends are welcomed at our office.Wellness & Life Balance: Through our Employee Assistance Program we offer wellness tools for employees and their families, as well as a minimum of 3 weeks of vacation.Investing in your future: We offer a Registered Retirement Savings Plan (RRSP) with up to 5% match and an Employee Share Purchase Program (ESPP).Safety: We prioritize safety at GB, with daily safety activities woven into our operations and safety programming throughout the year. We also offer a $400 Boot Allowance every two years to ensure employees have access to CSA approved safety boots.OUR OPPORTUNITYGovan Brown has an exciting opportunity for an experienced Executive Assistant to provide administrative support to the Executive Team in our Toronto office. Our ideal candidate will confidently perform a wide range of administrative and support activities to an executive team with varied needs and priorities. The ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism is crucial to this role.Responsibilities include but are not limited to:Perform a range of administrative services including responding to phone calls and email, calendar management, meeting coordination, travel arrangements, expenses etc.Prepare correspondence, documents, reports and presentations of a confidential, strategic and/or complex nature.Provide top notch service to clients, suppliers and other stakeholders by responding professionally and with a sense of urgency.Lead or assist in the coordination of team and community events.Liaise and coordinate events with individuals across our Parent Company and family of Business Units.Coordinate and collaborate with various Govan Brown team members from time to time, as directed by executive group.WHAT YOU BRING5+ years of experience providing administrative support to senior management - to multiple managers a definite assetUniversity or College degree / diplomaPrevious roles in a professional services, commercial construction or real estate environment is an assetConfidence and moxie to interact with individuals at all levels and with differing stylesSelf- motivated with the ability to take initiative and work in a fast-paced environment, handling competing demandsHigh level of professionalism, sound judgment with the ability to get resultsFlexible, with the ability to adapt to new ideasHighly organized and a stickler for detailEnjoy working both independently and with a team, sharing information with othersComputer proficiency in Microsoft Office: Word, Powerpoint, Excel and OutlookPositive spirit with a "get 'er done" attitudeYOUR WORKING CONDITIONS AND ENVIRONMENTOffice location is 108 Vine Avenue, Toronto.In-office. This is not a hybrid or remote role.Govan Brown is an equal opportunity employer and we would like to thank all applicants for their interest. Please note that we will only be contacting the candidates under consideration.