Emergency Management Assistant

2 weeks ago

Toronto, Ontario, Canada Treasury Board Secretariat Full time

Do you have strong administrative, organizational and communication skills? If so, consider this opportunity with the Treasury Board Secretariat, Emergency Management Preparedness, Programs and Planning, where you will provide a variety of administrative support services for day to day operations as well as support program development and delivery.


OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: In this position, you will:

  • provide a full range of administrative and clerical support;
- draft and proofread a variety of confidential and sensitive material such as correspondence, agendas, presentations, briefing notes and reports;
- coordinate meeting arrangements which may include booking boardrooms, audio visual equipment, catering, travel and accommodation etc.;
- respond to general inquiries over the phone; track and relay messages; prepare outgoing mail
- verify expense claims, invoices and timesheets; maintain and purchase office supplies
- log and track incoming correspondence and maintain a bring forward system to track responses.

How do I qualify?:

Office Administrative Knowledge and Skills:

  • You have knowledge of and experience with financial and administrative practices and procedures in order to process claims and submit invoices, requisitioning and purchasing of supplies etc.
  • You have knowledge of administrative practices, procedures and processes to fulfill administrative and organizational support in a busy office.
  • You have experience working with electronic correspondence tracking systems in order to log, track and monitor outstanding correspondences.
  • Good arithmetic skills are required to ensure accuracy of content, including checking invoices, reconciling expenditures and preparing expense claims.

Communication and Interpersonal Skills:

  • You have well developed communication skills to provide information to others in person, on the telephone and in writing.
  • You have written communication skills to compose and edit a variety of confidential material such as correspondence, responses to queries, reports, presentations and summaries.
  • You are tactful when responding to a wide variety of inquiries from staff and external contacts.

Analytical, Problem-Solving and Reasoning Skills:

  • You have analytical skills to recognize errors when verifying accuracy and completeness of documents and correspondence.
  • You can research and compile information for meetings, presentations and briefings by selecting appropriate materials and determining suitability of content for inclusion in summaries, reports, briefing materials etc.
  • You can meet scheduling requirements for managers and ensure adequate meeting and travel arrangements.
  • You can ensure confidentiality and determine priority of issues when performing a variety of different tasks with conflicting deadlines.

Computer Skills:

Additional Information:

Address:

  • 1 Permanent Full Time, 25 Morton Shulman Ave, Toronto, Toronto Region, Criminal Record Check

Compensation Group:

  • Ontario Public Service Employees Union
  • Understanding the job ad definitions
    Schedule:
  • 3.7
    Category:
  • Administrative and Support Services
    Posted on:
  • Wednesday, March 1, 2023
    Note:


Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results.

If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.


A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.

The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision.

The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled.

Employment screening check records will be maintained by the TSO and kept strictly confidential.

  • T-SL193772/23

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