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Receptionist (6-month Term)

3 months ago

Ottawa, Ontario, Canada Invest OttawaBayview Yards Full time

Help realize Ottawa's full potential as a globally recognized, innovative, inclusive, and future-ready city


As a three-year consecutive top Employer in the National Capital Region, Invest Ottawa delivers venture development, global expansion and talent programs and services that catalyze the growth and success of entrepreneurs and firms.

These include small business training, mentorship, acceleration for technology firms, foreign business and investment attraction, local business retention and expansion in targeted sectors, commercialization, and marketing Ottawa's diversified economy and high quality of life.

Invest Ottawa is also the founder and manager of Area X.O, the R&D complex for next-generation smart mobility, autonomy and connectivity.

Since 2012, Invest Ottawa has worked with thousands of startups, scale-ups, and SMEs; helped firms to attract more than $992 million in Canada's Capital; contributed to the creation of more than 11,178 jobs; and attracted more than $1 billion in domestic and Foreign Direct Investment.


Your Opportunity to Make an Impact: We have an exceptional opportunity to collaborate with our team on critical goals and make a significant impact on our economy, stakeholders, and community.


WHY THIS ROLE:


Reporting to the Senior Manager, Placemaking and Bayview Experience, the Receptionist is responsible for front-office activities at Bayview Yards, including reception, mail, responding, tracking and reporting on administrative services requests.

The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and providing other administrative support services.


WHAT YOU WILL BE DOING:

  • Perform receptionist duties (e.g. answer incoming telephone calls, respond to inquiries and/or redirect them to the appropriate personnel)
  • Greet visitors, answer questions, direct to destination or visitor kiosks
  • Manage and respond to office services requests and inquiries
  • Oversee front desk security platforms including visitor access, licensee and temporary security passes, security cameras and secure doors.
  • On boarding/Off boarding all building tenants
  • Verify and sign for deliveries
  • Process daily incoming and outgoing mail for building tenants
  • Manage office and coffee supplies
  • Manage all supply orders for building, admin and IT (Amazon, Wayfair etc.)
  • Update office services forms, as needed
  • Order signage as required
  • Update the licensee database
  • Support ICBY accountant as required for licensee and parking invoices
  • Provide vacation coverage for Events and Administrative Manager for events coordination
  • Other duties as assigned

WHAT YOU HAVE ACCOMPLISHED/ GAINED THROUGHOUT YOUR CAREER:

  • Minimum high school diploma with two years relevant experience, or the equivalent
  • Use applicable computer software and operating systems
  • Manage multiple deadlines and priorities
  • Demonstrate attention to detail, problemsolving skills and excellent interpersonal skills
  • Bilingual
  • Typical office environment with some physical activity