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Administrative Support

3 months ago

Dartmouth, Canada Halifax Regional Municipality Full time

Job Posting

Applicants who previously applied for this position do not need to reapply
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DUTIES AND RESPONSIBILITIES:

Administrative Support

  • Provides all administrative support for section including answering phone, sorting and distributing mail, typing incident reports, letters, memos, correspondences, photocopy, etc.
  • Adds, modifies, purges, and creates the linkages of persons, locations, vehicles, telecommunications and other pertinent documentation/reports as required, in accordance with policy.
  • Transcribes verbatim highly confidential Officer reports, witness statements, interview tapes including KGB audio/video taped statements on witnesses, suspects, accused and/or victims, supplementary reports, 911 tapes, Crown Sheets.
  • Prepares various court documents.
  • Orders and distributes supplies.
  • Photocopies comprehensive and lengthy files.
  • Updates section duty roster.
  • Enters and modifies data request to the Versadex system.
  • Sends and receives CPIC Queries for Criminal Record Information and/or general information for investigators regarding stolen vehicles.
  • Provides administrative support for ongoing highly confidential investigations and other matters.
  • Enters pertinent information into ACIIS (Automated Criminal Intelligence Information System) databank.
  • Internal investigations/interviews and follow up reports from dictating and video equipment.
  • Ensures accuracy of all documents which may be used in court.
  • Provides assistance and information daily to the general public and internal customers.
  • Assists other police agencies as required.
  • Transcribes minutes of meetings.
  • Entrust Peer to Peer recovery.
  • Other duties as required.

Section Specific Duties

Special Investigation Section (SIS)

  • Inputs confidential data into ACIIS.
  • Assists complainants with initial intake and provides required forms.
  • Contacts outside agencies for information purposes.
  • Compiles all information, creates the files, enters onto Versadex and turns the completed file over to the Sergeant i/c GIS Section.

General Investigation Section (GIS)

  • Maintains a daily database on Excel of stolen motor vehicle statistics.
  • Coordinates with Crime Stoppers.
  • Liaise with Insurance companies regarding stolen and recovered property.

Investigative Support Operations (ISO) Section

  • Adds, modifies, purges, and creates the linkages of persons, locations, vehicles, telecommunications and other pertinent documentation/reports as required, in accordance with policy.
  • Files documents as it pertains to ACIIS files.
  • Conducts JEINS queries for incarceration / release information along with pertinent "Order" information.
Support other divisions for operational requirements.
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QUALIFICATIONS

Education and Experience:

  • Grade 1
  • Business or Secretarial Certificate, or equivalent combination of education and related experience
  • Experience in a police environment, an asset.
  • Comprehensive knowledge of the policies and procedures of the Halifax Regional Police, an asset
  • Knowledge of the Dictaphone system.
  • Ability to type 45 words per minute.
    COMPETENCIES: Communication, Customer Service, Networking / Relationship Building, Organization and Planning, Organizational Awareness, Teamwork and Cooperation and Valuing Diversity.
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WORK STATUS: Permanent Full-time. This is an NSGEU 222 bargaining unit position.
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HOURS OF WORK: 8:30 a.m. - 4:30 p.m. Monday to Friday, 35 hours per week.
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SALARY: $26.78 per hour as per the Agreement between the Halifax Regional Municipality and the NSGEU.
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WORK LOCATION: 50 Garland Avenue, Dartmouth.
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CLOSING DATE: Applications will be received up to 11:59 p.m. on
Sunday February 18, 2024.
During the recruitment process, applicants have the right to request accommodation.

Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.