HR Coordinator

1 week ago


Markham, Ontario, Canada Iris Technologies Inc Full time
Founded in 1999, Iristel operates one of Canada's largest facilities-based voice networks extending coast to coast to coast.

Iristel offers a host of communication services, such as, cloud voice and carrier services, as well as a suite of services both domestically and internationally.

These include wholesale voice, data, 911, SMS and platform services that are supported by Iristel's unified VoIP and GSM networks.


JOB TITLE:

Human Resources Coordinator
JOB TYPE:

Contract position for months during maternity leave, position to start immediately. Depending on business needs, contract may extend, and possibly moved to
permanent status.



DEPARTMENT:
Human Resources




REPORTS TO:
Human Resources Manager/Director & CFO




EFFECTIVE DATE:
November 1st, 2023


SALARY &

BENEFITS:
Salary 50k - 55k based on experience, Medical & Dental Benefits Included, Parking Free Onsite, Close to bus stops


JOB SUMMARY:

  • We are seeking an HR Coordinator to join our team You will facilitate the human resource process, including performing activities from updating employee records, work on special projects, submitting payroll, provide administrative and human resource support, assist with the recruiting process, retaining existing hires, and communicate with other departments within the organization on behalf of human resources.

DUTIES AND RESPONSIBILITIES:

  • Demonstrate a thorough knowledge of current HR management practices, employment standards, and federal and provincial legislations (e.g. employment laws and regulations)
  • Assist with administration of companywide human resources policies, procedures, and practices in accordance with stated corporate objectives and federal and provincial legal requirements
  • Keep uptodate with the latest HR trends and best practice and post required labor law information
  • Responds to inquiries regarding the organization's processes, policies, procedures, and programs
  • Creating and coordinating internal and external communications to support HR initiatives
  • Developing, updating, communicating and enforcing HR programs and policies
  • Help maintain positive employee relations and work to ensure worker satisfaction through education of HR policies and by fostering a positive work environment
  • Drafting and distributing memos, as well as compensation, disciplinary, and termination letters
  • Consulting with management to identify and analyze current and future business issues and needs; as well as providing requested reports and documents
  • Act as a liaison between employees and management, as well as between employees and benefit vendors/administrators
  • Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing
  • Responding to and registering all internal and external HR related inquiries, requests or complaints and provide guidance and assistance
  • Help with newhire procedures and onboarding: including performing employee orientation and training, creating new employee files and update records, administering employee handbooks and ensuring all necessary paperwork is properly filled out and submitted to appropriate persons
  • Present any new or additional training materials to employees
  • Ensure all employee records are filed and maintained correctly and kept confidential
  • Updating and maintaining all company property information on the ADP Database
  • Organize, maintain and update all employee data and staff transactions (contact information, earning rates, absences, promotions, payroll, personal information, leaves, employee transfers, turnover rates, terminations etc.) in both paper and the ADP database and ensure all employment requirements are met
  • Assist in creating and maintaining employee handbook
  • Assist in creating a skills/certifications gap analysis
  • Administering with payroll including employees' selection of hours process and annual vacation requests
  • Processes and submits payroll information accurately; and troubleshoots payroll issues
  • Coordinate and maintain employee benefit programs data and reports including but not limited to health insurance, long term disability insurance, life insurance, and other programs
  • Responds to employee's benefit questions, assists with resolution of problems regarding access to or payment of benefits, assists employees with paperwork related to filing medical claims, and processes enrollment forms and change requests
  • Reviews benefit plans for compliance with government regulations and communicates benefit programs changes and updates
  • Reconciles benefits statements and manage incompany healthcare and pension plans
  • Coordinates paperwork related to benefits, retirement plans, workers' compensation, and unemployment, etc.
  • Ensure all health and safety regulations are followed; participate in health and safety committees
  • Managing internal event organization and coordination, including recreational events and training development activitie

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