Administrative Assistant

2 weeks ago

Ottawa, Ontario, Canada PCL Construction Full time

The future you want is within reach.
At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.


We're also looking at what's next for you and how we can help you build a career you're proud of.

PCL believes that when you succeed, we all succeed. We encourage a culture of ownership that enables all of us to be responsible for our shared success.

Within our Ottawa District, we currently have opportunities for two Administrative Assistant positions—one based at 111 Wellington Street and the other at 189 Cardevco Road.

Here's how an Administrative Assistant for our Ottawa office contributes to our team:

Responsibilities:

  • Supporting daytoday operations by performing administrative tasks for manager, department, or team.
  • Developing and maintaining customerfocused relationships with all stakeholders.
  • Answering telephone calls and taking messages for manager, department, or team members.
  • Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
  • Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information.
  • Arranging travel, hotel, and car reservations and preparing travel itinerary.
  • Ordering office supplies for department as requested.
  • Supporting mail distribution and courier requests.
  • Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable)

Qualifications:

  • High school diploma.
  • Associates or bachelor's degree, diploma or certificate in office administration program considered an asset.
  • 1 year of experience in an administrative role or equivalent technical experience.
  • Excellent verbal, written and interpersonal communication skills.
  • Ability to multitask and adapt to change.
  • Ability to act with discretion when handling confidential information.
  • Ability to effectively handle difficult situations and remain calm under pressure.
  • Ability to develop and maintain effective stakeholder relationships.
  • Ability to create, edit, proofread, and format documents/presentations.
  • Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.


PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day.

Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing.

We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants.

We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

Together, we can build success and a better future. Let's get started

Employee Status:
Regular Full-Time

Company:
PCL Constructors Canada Inc.

Primary Location:
Ottawa, Ontario

Job:
Administrative Assistant

Requisition: 4713

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