Admin Assistant

2 weeks ago

Vancouver, British Columbia, Canada B.C. College of Nurses and Midwives Full time

Status:
Temporary >12 Months, Full-Time

Number of Positions: 1

Work Location:
Hybrid (a combination of in-office and remote work)

Term:
April 2023 to June 2024

Are you a proactive and flexible team member with strong administrative, organizational, and interpersonal skills? Do you have a keeneye for detail? Do you enjoy interacting with clients and strive for good customer service? If so, this temporary full-time job may be for you

This role provides administrative assistance to the Practice Support and Regulatory Learning team.

This position is unionized. The current collective agreement can be found
here.

RESPONSIBILITIES
As recorded in the Collective Agreement with MoveUP Together (COPE Local 378), the responsibilities of the role will include the following:

  • Provides administrative support to excluded staff and committees including drafting agendas; taking minutes; communicating verbally and in writing to answer inquiries and provide information; scheduling meetings and appointments; attaching relevant files as required. Edits and formats documents for spelling, grammar, and coherence in accordance with BCCNM Style Guidelines; and compiles and organizes information.
  • Composes replies to routine correspondence; writes, proof reads and prepares a variety of reports, records, statistics and statements, meeting minutes and other written materials; and ensures high quality deliverables. Assembles and/or formats data, reports, presentations or surveys in accordance with BCCNM policies and procedures. Creates, processes and maintains a wide variety of files, records, spreadsheets and related materials in accordance with BCCNM policies and procedures.
  • Processes a variety of financial transactions including preparation and submission of receipts, expenses, invoices, bills, and purchase orders.
  • Performs data entry to process materials such as registrant records, employer reports, and financial information. May perform other data processing functions.
  • Responsible for planning of events such as conferences, focus groups, general meetings, and travel confirms attendees, books rooms, refreshments, etc; makes reservations hotels, flights, meeting rooms, cabs, etc. may negotiate rates.
  • Maintains the department intranet site.
  • Maintains confidentiality.
  • May be required to order office stationery supplies and services.
In addition to responsibilities listed above, the program related duties will include the following:

  • Supports the coordination and delivery of virtual events on various platforms, such as WebEx or Zoom. Troubleshoots routine technical issues as needed.

EDUCATION, QUALIFICATIONS & SKILLS

  • Have at least four years of related experience, and carry at least a high school diploma and business college certificate, or equivalent
  • Ability to learn software programs and to become familiar with software upgrades at an advanced level
  • Be able to type at least 60 wpm
  • Ability to take initiative and exercise independence of judgment and action with mínimal supervision
  • Ability to organize and prioritize own work with mínimal supervision
  • Ability to deal effectively and efficiently with registrants, members of the public and staff
  • Ability to follow policies, procedures, practices, and directions as related to the duties of the job
  • Maintain confidentiality and discretion of information received while performing regular work functions.
  • Effective communication, collaboration skills and customer service skills
  • Fosters and maintains an organizational culture that promotes mutual respect, teamwork, and service excellence.

HOW TO APPLY

Please note:
BCCNM is committed to providing a safe and healthy environment for all College staff.

Any employee hired must be fully vaccinated against COVID-19 or must have a BCCNM approved exemption before beginning work for the College.


About the BC College of Nurses & Midwives


The British Columbia College of Nurses & Midwives ("BCCNM") is the college empowered under the Health Professions Act to regulate the practice of all licensed practical nurses, nurse practitioners, registered midwives, registered nurses, and registered psychiatric nurses in British Columbia.

Regulation helps to protect the public by ensuring that professional care or service received by the public is competent, ethical, and meets the standards that society views as acceptable.

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