Accounts Payable Lead

About the Opportunity

• Oversee and co-ordinate the functions of the Accounts Payable department
• Collaborate with the CFO to maintain collection goals and A/P performance
• Obtain disbursement approvals ensuring expenditures are within budget
• Audits purchase requests for materials, supplies, equipment, services rendered, and other collateral; verify that invoices and charges are accurately charged to the proper GL accounts and job costs using the in house PO System, ensuring there is a PO for every charge
• Prepare and process various forms of payments (cheques, credit, etc) to third parties
• Post and reconcile company payments to general ledgers
• Review company bills for errors and discrepancies, and resolve billing issues
• Post A/P data to profit/loss reports, balance sheets, and income statements
• Manage credit balances, refunds, and adjustments, applying necessary corrections
• Balance daily A/P batches and distribute payment reports and statistics
• Develop payment strategies to ensure timely A/P payments and mitigate supplier objections
• Analyze Accounts Payable operations and identify areas for improvement
• Professionally interact with company auditors, tax auditors and tax recovery specialists as required
• Adhere to and enforce the policies and procedures for the Accounts Payable department
• Update training materials and departmental procedures as needed
• Provide support to all AP personnel, and act as Accounts Receivable back up when needed
• Provide Accounts Payable and Accounts Receivable support for the Geothermal Division
• Plan and conduct meetings with AP staff to ensure compliance with established practices
• Update AP staff with new policies, changes and current standards
• Ensure an accurate understanding of company policies in relation to allowances, expenses and direct payments
• Plan the department's workload and flow
• Answer queries and complaints from vendors with respect to payment status and diffuse any potential issues
• Review and investigate invoices and communicate errors to relevant parties and departments
• Investigate and resolve any tax issues with respect to purchase orders and invoices
• Maintain communication with the portal administrator regarding any portal issues and problems
• Maintains the confidentiality of staff, and organizational proprietary information by developing, instituting, and monitoring policies to protect the privacy and rights of those entities
• Promotes organizational and individual success through ongoing support, encouragement, empowerment, and effective teamwork to enhance staff loyalty and productivity
• Utilizes computer systems to run databases, pay bills and order supplies
• Provides customer service, such as accepting payments
• Contacts individuals with delinquent accounts
• Calculates, prepares, and issues documents related to accounts such as bills, invoices, inventory reports, and account statements
• Code, total, batch, enter, verify, and reconcile transactions such as accounts payable and receivable, purchase orders, cheques, invoices, and cheque requisitions
• Respond to customer inquiries, maintain good customer relations, and solve problems
• Performs related clerical duties, such as word processing, maintaining filing and record systems, faxing and photocopying
• Investigate payment problems following corporate A/P policies

About You

• Minimum of 2 years of direct experience in an A/P capacity
• Proven ability to accurately calculate, post, and manage accounting figures and financial records
• Strong knowledge of payment regulations and fair credit practices
• High level of moral judgment for handling confidential information and monetary transactions
• Experience in data gathering, information compilation, and financial report preparation
• Experience with Construction Jobcosting is an asset
• Ability to perform moderate to complex account reconciliations
• Strong negotiation and conflict resolution skills for handling late payments and delinquent accounts
• Basic knowledge of accounting systems, budgets, and internal controls
• Advanced proficiency with Explorer accounting software and spreadsheet programs
• Effective attention to detail and a high degree of accuracy
• Strong work ethic and positive team attitude
• Sound analytical thinking, planning, prioritization, and execution skills
• Excellent teamwork and team-building skills
• Effective verbal and written communication skills
• Ability to build and maintain lasting relationships with other departments, key business partners, and government agencies
• Strong problem identification and problem resolution skills
• High proficiency with Microsoft Office productivity suite

Hourly Rate
$25 - $30/hr

How to Apply
Click the "Apply Now" button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats When referencing this job, quote #414011.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client's requirements for this role.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.