Administrative Assistant
2 weeks ago
TITLE:
Administrative Assistant
POSITION STATUS:
Permanent Full-Time (Non-Union)
SCHEDULE:
Monday to Friday, 37.5 hours per week - 8 am to 4 pm
REPORTS TO:
Director of Business Relations
***: Reporting to the Chief Executive Officer, the Administrative Assistant will provide reception and administrative activities to the Bob Rumball Canadian Centre of Excellence for the Deaf and effectively develop strategies to deal with an array of projects and assignments while consistently maintaining the highest level of confidentiality and professionalism. The Administrative Assistant is responsible for providing exceptional customer service.
PRIMARY DUTIES
- File and retrieve documents and reference materials
- Monitor, screen, respond to and distribute incoming communications
- Receive and interact with incoming visitors
- Liaise with internal staff at all levels
- Interact with external clients
- Coordinate project based work as required
- Provide general reception duties including but not limited to answering all calls to the switchboard, processing mail, replenish photocopier supplies, screening of staff and visitors, process interpreter and room booking and inquiries on facility rentals
QUALIFICATIONS
- Previous experience in an administrative role an asset
- Knowledge and experience working within the deaf community and fluency in ASL OR strong commitment to engage in professional development to build skill and knowledge in ASL
- Proficient computer skills and indepth knowledge of Microsoft Office an asset
- Knowledge of standard office administrative practices and procedures
- Critical thinking and an ability to work well under pressure
- Must be able to work flexible hours to meet internal/external requirements
- Experience in project management and event planning is an asset
- Excellent organizational, interpersonal and communication skills (written and verbal)
- Valid Ontario full G driver's license an asset
- French/LSQ an asset
Rate of Pay:
$19.47
Posting Date:
June 28, 2023
Closing Date:
July 12, 2023
Start Date:
Immediately
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