Executive Assistant

2 weeks ago

Burnaby, British Columbia, Canada ABC Recycling Ltd. Full time
At ABC Recycling, we exist to preserve the world's resources and build thriving communities by accelerating metal recycling.

Through four generations we have built many long-standing relationships in the communities in which we work, and by treating our employees like family.

We offer a variety of rewarding career opportunities, a wide range of benefits such as competitive pay and a comprehensive employee benefit package.


RESPONSIBILITIES:

  • Prepare and edit correspondence, communications, presentations, and other documents.
  • File and retrieve documents and reference materials.
  • Conduct research, collect and analyze data to prepare reports and documents.
  • Collate and manage data.
  • Manage and maintain executives' schedules, appointments, and travel arrangements.
  • Arrange and coordinate meetings and corporate events, including gathering documents and attending to logistics of meetings.
  • Record, transcribe and distribute minutes of meetings.
  • Monitor, screen, respond to and distribute incoming communications.
  • Answers phones, directs calls and responds to inquiries in a courteous, patient manner.
  • Interact with clients, visitors, and vendors.
  • Liaise with internal staff at all levels, acting as a true ambassador of ABC values.
  • Assist with administrative tasks for both Human Resources & Marketing.
  • Coordinate projectbased work.
  • Review operating practices and implement improvements where necessary.
  • Assist in maintaining and clean and inviting office environment.
  • Assist with reconciliation of monthly visa statements.
  • Provides administrative and project support to other departments as needed.
  • Other duties as required.

QUALIFICATIONS:

  • 3+ years' experience in a busy office environment providing support at a high level.
  • Proficient in Microsoft Office (SharePoint, PowerPoint, Word, Excel, and Outlook.)
  • Knowledge of standard office administrative practices and procedures.
  • High level of confidentiality.
  • Works well in team and individual based environment.
  • Possess excellent written and verbal communication skills
  • Excellent interpersonal skills. Comfortable interacting across multiple levels of the organization and liaise with other departments, personnel and external business entities.
  • Strong time management skills.
  • Wellorganized, detailoriented, and the ability to multitask.
  • Proactive problemsolving skills.

WHY WORK FOR ABC RECYCLING?

  • 100% coverage on extended health & dental benefits, with a healthcare spending account (HSA).
  • RRSP with employer matching.
  • Paid volunteer charity days.
  • Employee recognition programs including milestones and Awards of Excellence.
  • Training, mentorships, and opportunities for advancement.
  • Employee referral bonus program.
  • Employee engagement activities.

WHAT WE OFFER:

  • Yearround position with opportunity for overtime.
  • Regular workday shifts that will allow you to go home every night.
  • Extended health & dental benefits, with a healthcare spending account (HSA.)
  • RRSP with employer matching.
  • Paid volunteer charity days.
  • Employee recognition programs including milestones and Awards of Excellence.
  • Training, mentorships, and opportunities for advancement.
  • Employee referral bonus program.
  • Employee engagement activities.

Benefits:

  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • RRSP match
  • Tuition reimbursement
  • Vision care
  • Wellness program

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Retention bonus

Ability to commute/relocate:

  • BURNABY, BC: reliably commute or plan to relocate before starting work (required)

Work Location:
Hybrid remote in BURNABY, BC

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