Event Planner

1 week ago


Montreal, Quebec, Canada Festival de films CINEMANIA Full time

Work Term:
Seasonal

  • Work Language: French
  • Hours: 35 hours per week
  • Education: Master's degree
  • Experience: 1 year to less than 2 years

Work setting:

  • Arts and culture
  • Festival
  • Cultural organization

Number of participants:

  • Over 400 participants
  • 5 days or over

Tasks:

  • Assist in preparing financial reports
  • Inspect and select sites
  • Develop marketing and communication plans
  • Recruit, hire and supervise staff and/or volunteers
  • Prepare, present and manage budgets
  • Review bids and negotiate costs
  • Determine requirements for hospitality services, signage, multimedia equipment, printing and other technical services, and arrange for and manage contracts for these services
  • Assist in budget preparation
  • Assist in site selection and attend to related details
  • Coordinate and monitor conference and meeting activities and attend to related details
  • Coordinate setups, staging, seating, parking, communication systems and other details for special events
  • Confirm and coordinate speakers
  • Implement registration systems
  • Implement social programs, food and beverage, transportation, and other services
  • Plan and arrange for accommodation and transportation services
  • Plan schedules, goals and objectives
  • Plan for required documentation and for pre
- and post-distribution of documentation (itineraries, evaluations etc.)

  • Research and design special events programs
  • Plan for social events and guest programs
  • Prepare final financial and other reports
  • Manage Event Logistics
  • Identify human resources requirements
  • Supervise office and volunteer staff

Supervision:

  • 1 to 2 people
  • 510 people
  • Staff in various areas of responsibility

Certificates, licences, memberships, and courses:

  • Meeting coordinator/manager certification
  • Special events coordinator/manager certification

Computer and technology knowledge:

  • Google Docs
  • MS Excel
  • MS Office

Training specialization (creative and performing arts):

  • Cinematography

Health benefits:

  • Dental plan
  • Disability benefits
  • Health care plan
  • Paramedical services coverage
  • Vision care benefits

Other benefits:

  • Paid time off (volunteering or personal days)

Support for persons with disabilities:

  • Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees:

  • Participates in a government or community program or initiative that supports newcomers and/or refugees
  • Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
  • Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)

Support for youths:

  • Participates in a government or community program or initiative that supports youth employment
  • Offers mentorship, coaching and/or networking opportunities for youth

Support for Indigenous people:

  • Develops and maintains relationships with indigenous communities, indigenousowned businesses and organizations

Supports for visible minorities:

  • Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)


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