Documentation Archivist

2 weeks ago

Mississauga, Ontario, Canada SGS Full time
Company Description

WE ARE SGS - THE WORLD'S LEADING TESTING, INSPECTION AND CERTIFICATION COMPANY. WE ARE RECOGNIZED AS THE GLOBAL BENCHMARK FOR QUALITY AND INTEGRITY.

OUR 89,000 EMPLOYEES OPERATE A NETWORK OF 2,600 OFFICES AND LABORATORIES, WORKING TOGETHER TO ENABLE A BETTER, SAFER AND MORE INTERCONNECTED WORLD.


Job Description:

Assure records stored internally and externally are easily retrievable at no mistake cost to SGS. Request data destruction after 5 years period from C of A is reached or as requested by client.

  • Scan records to Intact system
  • Archive records and maintain filing list for records stored in outside storage location.
  • Communicate with outside storage location supplier for archiving, retrieval and destruction. Evaluate the supplier as per SOP QAM213 Evaluation of suppliers.
  • Arrange copies of records as per C of A order (client request) and send to client. Assures time is accounted for the activities to charge clients.
  • Send records to an approved offsite storage location on client request
  • Provide Scan Packet Cover Sheet and Raw Data Cover Sheet
  • Retrieve and refile records when requested
  • Provide testing record for client and SGS personnel
  • Maintain Record Retrieval Log
  • Provide mutual backup support to other members in the team as required
  • Process incoming and outgoing mail when assigned
  • Communicate in a timely manner on all levels with information that is needed to make a quick decision.
  • Attend training sessions and ensure that training binder is current. Have a training record for every SOP version executed; If absent during training sessions, ensure training is performed and documented.
  • Ensure that client requests are dealt with effectively
  • Keep the working area clean and organized
  • Provide training to others when delegated
  • Assist with Reception coverage as needed
  • Assist with the preparation of courier shipments
  • Prepare and supply the scanning cover sheets as per request

Qualifications:

  • Education:

College Diploma:
For this position is the organization skills, systematizing and being detailed oriented not to make mistakes important and not so much the education

  • Experience: Experience in organization of records is preferred; detailed work assignments and longtime focus in previous employment assignments.
  • An Archivist who has proven record of bringing effectiveness to processes and ability to be detailed and focused on any job assigned.
  • An Archivist who has excellent organization skills and is detail oriented. Systematization is his/her strength. Likes a repetitive work. Can improve a process to a high effectiveness.
  • Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
  • Proven ability to manage and coordinate multiple projects in a fastpaced, highly professional environment.
  • Ability to work well with others & independently.
  • Proven time management skills and a strong attention to detail.
  • Works well under pressure.
  • Extended hours and shift work may be required from time to time.
  • Ensures full compliance with the company's Health & Safety, Code of Integrity, and Professional Conduct policies.
  • Appropriate attitude, constant vigilance, attention to detail and following Training SOP for training and training records.
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