Administrative Assistant Cheo Ri

2 weeks ago

Ottawa, Ontario, Canada CHEO Full time

Compensation Pay Range:
$0.00-$0.00

Summary:
Please send your resume with a cover letter to

Posting # RI-24-028

Posting Period

  • June 18th to June 28th, 2024

TITLE:
Administrative Assistant - Bone Health

TERM:
Casual position; one year term (renewable)

SALARY:
Will be commensurate with skills and experience

REPORTS TO:
Dr. Leanne Ward - Bone Health


Children's Hospital of Eastern Ontario Research Institute ("CHEO RI") is the research arm of the Children's Hospital of Eastern Ontario - Ottawa Children's Treatment Centre ("CHEO") and an affiliated institute of the University of Ottawa.

We acknowledge that Ottawa is built on un-ceded Algonquin Anishinabek territory. The Algonquin Anishinabek Nation have lived on this territory for millennia and we honour them and this land. Their culture and presence have nurtured and continue to nurture this land.

CHEO RI also honours all First Nations, Inuit and Métis peoples and their valuable past and present contributions to this land.

CHEO is a beloved institution and workplace that is widely recognized for being an anchor in our community.

CHEO RI works to create new knowledge and evidence to support CHEO in its provision of world-class care to our children.

Our mission at CHEORI is to connect exceptional talent and technology in pursuit of life-changing research for every child, youth and family in our community and beyond.

CHEO RI has an immediate requirement for an Administrative Assistant.


We are seeking a highly motivated Administrative Assistant to support the Bone Health team to assist with scheduling patient appointments; preparing patient charts; maintaining patient lists; and performing other clerical tasks.


MAIN RESPONSIBILITIES:

  • Schedule New patients from workqueus according to priority and wait times
  • Contact New Consult patients to coordinate investigations pre visit.
  • Schedule and confirm follow up appointments from recall lists
  • Communicate with clinical team through Inbasket
  • Schedule interpreters for families as required
  • In consultation with clinical staff, implement visit cancellation and rebooking,
  • Responsible for patient/family direction and public relations
  • Communicate by telephone and telephone messaging within CHEO established policies/procedures
  • Create new patient profiles in EPIC
  • Open clinic templates in EPIC
  • Prepare clinic charts with labels.
  • Pull clinic files before each clinic and prepare clinic charts.
  • Transfer medical information for adult case referrals and other types of referrals.
  • Maintain filing of clinic charts and dictations. Locate old charts as appropriate.
  • Perform work in accordance with the provisions of the Occupational Health and Safety Act and Regulations and all CHEO corporate/departmental policies and procedures related to Occupational Health and Safety.
  • Perform work in accordance to CHEO privacy and confidentiality policies
  • Perform other related duties as assigned by supervisor.

QUALIFICATIONS

  • Police Record Check (PRC) (Essential)
  • Secondary School Graduation Diploma (Essential)
  • Bilingualism (English/French) (Essential)
  • Approximately 6 months of related experience (preferred)
  • Knowledge of computer software (Epic, Excel, Outlook) (Essential)
  • Experience working in a clinical environment live on Epic Ambulatory (preferred)
  • Experience in patient registration using Cadence (Epic) (preferred)
  • Experience in creating, editing, scanning and scheduling referrals (preferred)
  • Experience using inbasket communication in Epic (preferred)
  • Ability to ensure timely completion of tasks by adjusting priorities as required (Essential)
  • Ability to adapt to changes to meet organizational requirements (Essential)
  • Communicate effectively and concisely, both orally and in writing (Essential)

WORKING CONDITIONS

  • Work in a clinical environment at the hospital; in contact with children and their parents and/or caregivers
  • Onsite work 1 day in every two weeks.

OTHER REQUIREMENTS:

  • Eligible to work in Canada
  • Compliance with CHEO RI's Universal COVID19 Vaccination Policy
  • Police Record Check

TO APPLY:
as one pdf file

Please label your file:
LastName_FirstName_Day_Month_Year_Clinical Administrative Assistant.

CHEO RI does not use artificial intelligence in its recruitment and selection process.

Applications will only be considered from those that are eligible to work in Canada. We thank all applicants for their interest, however, only those invited for an interview will be contacted.

DESCRIPTION DE POSTE
No d'affichage RI-24-028

Période d'affichage - 18 juin au 28 juin, 2024

TITRE DU POSTE:
Adjoint administratif - Adjointe administrative - Santé osseuse

MANDAT:
Occasionnelle, durée d'un an (renouvelable)

SALAIRE:
À la mesure des compétences et de l'expérience.

SUPERVISEURE:
Dre Leanne Ward - Santé osseuse

L'Institut de recherche du Centre hospitalier pour enfants de l'est de l'Ontario (« IR du CHEO ») est l'organisme de recher

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