Research Financial Analyst

3 weeks ago

University of British Columbia Okanagan campus, Canada University of British Columbia Full time
Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Accounting, Level A

Job Title

Research Financial Analyst

Department

UBCO | Finance Services and Research Finance | Finance Operations | Finance

Compensation Range

$5, $7,294.50 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position.

The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position.

In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

June 26, 2023

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Research Financial Analyst

Job Description Summary

UBC Okanagan manages over $44 million in research grants, including Tri-Agency Grants, Industry Grants, Government Grants and Internal Grants.

This position is responsible for overseeing the financial administration of a portfolio of grants, including financial reporting, invoicing and collecting funding, training and adherence to Agency, Sponsor and UBC policies and guidelines.

This position manages staff, including evaluating employee performance.

Works in conjunction with the Manager, Finance Services and Research Finance to set performance standards for the unit, resolve complex issues escalated from research faculty and staff, and recommends and supports implementing operational improvements to current processes and systems.

Organizational Status

Reports to Manager, Finance Services and Research Finance. Communicates and works with the University community, contract and funding agencies and external auditors.

Work Performed

Manages the research finance administration for a portfolio of grants including Tri-Agency, Industry, Government and Internal Grants:

  • Provides advice to researchers, departments/faculties and business units on agency compliance, financial and budget matters. Answers inquiries from research faculty and staff regarding funding available, eligibility of expenses and clarification of UBC policies and guidelines.
  • Provides variance analyses of revenues and expenditures or other key financial indicators, identifying areas of concern and/or efficiencies.
  • Assesses financial risk of various research accounts and contracts and recommends risk mitigation strategies for evaluation.
  • Meets with principal investigator, as requested, to review their portfolio of grants; may develop and produce customized financial reports, forecasts and projections as a basis for decisions on management and resource allocation and to aid in understanding.
  • Supports and reviews budget development for grant proposals.
  • Monitors financial progress of research and contract accounts to ensure funds are appropriately expended during the term of the contractual agreements.
  • Coordinates and monitors financial activities between project partners and steward process to ensure commitments and deliverables are met.
  • Assesses, evaluates and recommends accounting internal controls, policies and procedures to ensure compliance with University, Granting agency and accounting policies.
  • Conducts monthly spot audits on transactions as required from granting agencies to ensure adherence to agency policy. Identify internal control weaknesses and recommend and support actions to rectify.
  • Oversees preparation of year-end reconciliation of research and contract Project Grants.
  • Oversees and monitor the over-expenditure notification process and cash deficit review, making recommendations to PI/department staff when corrective action needed and transferring over-expended grant balances to Faculty finance account per UBC policy, in consultation with Faculty administration as needed.
  • Provide guidance on impact of GST/PST/HST taxes, benefit costs, Indirect Cost of Research costs and their impact on budget/funding.
  • Liaises with the Office of Research Services and UILO regarding information entered into RISE and integrated with Workday to ensure data integrity.
  • Acts as first point of escalation to resolve research finance issues with faculty or department within assigned portfolio.


Responsible for Agency/Sponsor financial and ad hoc reporting for all grants within portfolio of grants, ensuring transactions are accurate and in accordance with Agency, UBC and accounting policies and guidelines; and that reports are submitted on a timely basis as outlined in contracts.- Communicate with non-research related government agencies as needed.- Prepares and/or reviews interim and final budget reports, resolves budget anomalies with researchers.

Identifies, communicates and implements best practices for handling funds.

May be responsible for managing BCGEU staff, including hiring, development, evaluation, discipline and termination as required.

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