Regional Program Officer

Regional Program Officer

Reference number: DIS24J
Selection process number: 24-DIS-ON-EA Indigenous Services Canada - Ontario Regional Operations
Brantford (Ontario), Sudbury (Ontario), Thunder Bay (Ontario), Toronto (Ontario)
PM-04
$78,834 to $85,187

For further information on the organization, please visit

Closing date: 18 April :59, Pacific Time

Who can apply: Persons residing in Canada, and Canadian citizens and Permanent residents abroad.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment. If you are not familiar with inventories, please consult the ''Frequently Asked Questions'' section at the bottom of the advertisement.

As an equal opportunity employer, Indigenous Services Canada is committed to achieving a competent, representative workforce that reflects the diversity of the Canadian population. We work hard to create a welcoming, respectful and inclusive workplace through a variety of programs and initiatives. We invite you to join an organization in which individual differences are recognized, appreciated and respected. We encourage members of the following employment equity groups to apply and to self-identify: Women (especially in occupational groups where they are under-represented), members of a visible minority group, Indigenous peoples and persons with a disability.

Indigenous Services Canada will periodically pull and review the applications received and contact applicants selected for further assessment based on the needs. The first pull of applications may be as early as April 22, 2024.

**IMPORTANT INSTRUCTIONS FOR CANDIDATES**

1)You are required to complete screening questions that clearly demonstrate how you meet the essential criteria of education, experience and any asset education and asset experience if applicable. Your response must include HOW (concrete examples), WHEN (dates) and WHERE (location of work) you meet the essential criteria required. It is your responsibility to provide complete and appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

2)The screening board cannot make any assumptions about your experience and will not contact candidates for additional or potentially missing information.

3)Please DO NOT send a cover letter. The screening questions replace the cover letter. We will NOT review cover letters.

4)Resume may be used as a secondary source to validate the qualifications described; comments such as "refer to my attached resume" will not be accepted and may result in your application being rejected.

5)You may be selected based on the complexity/breadth/depth of the examples (i.e., projects/initiatives/activities) that you chose to include in your answers.

6)Your application may be used as a source of information to assess the "ability to communicate effectively in writing."

Work environment

Indigenous Services Canada (ISC) provides social, economic, and health programs and services to First Nations, Inuit and Métis. ISC provides a respectful workplace where collaboration among colleagues and partners is essential. It is in this spirit that ISC works collaboratively with many partners to improve access to high quality services for First Nations, Inuit and Métis. Our vision is to support and empower Indigenous peoples to independently deliver services and improve the socio-economic conditions in their communities. ISC provides an opportunity to work in a dynamic work environment based on relationship building, collaboration, cultural sensitivity and service excellence.

ISC employees can work a combination of in-office and telework. Physical onsite presence will be required for a minimum of 2 days per week in accordance with Treasury Board direction.

Office locations include: Brantford (Ontario), Sudbury (Ontario), Thunder Bay (Ontario), Toronto (Ontario)

Intent of the process

A pool of qualified candidates may be established and may be used to staff similar positions with various locations, linguistic profiles and/or requirements as well as tenures (acting, assignment, deployment, secondment, term, and indeterminate appointments) and/or security clearance (reliability or secret), which may vary according to the position being staffed.

By default, and in the interest of the greater public service, pools created as a result of staffing processes at ISC may be shared with other government departments.

Re-evaluation period: If you submitted an application and/or underwent assessment and were found not qualified, you may resubmit an application to be considered after a 6 month waiting period, from the time when the last assessment was completed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
ED1 - Successful completion of two (2) years of an acceptable post-secondary educational program in any field relevant to the work to be performed (e.g., engineering, commerce, sociology, mathematics, finance, business administration, statistics, social science or in any other field relevant to the work to be performed) OR an acceptable combination* of education and experience.
*An acceptable combination is defined as:
A secondary school diploma and at least three (3) years of relevant work experience in at least one of the essential experience criteria listed below.

EXPERIENCE:
- Experience in conducting research, analyzing information from multiple sources, and developing recommendations related to programs or projects.

Experience providing advice both in writing and verbally, to clients, stakeholders, or various levels of management on program or project issues.

Experience reviewing, interpreting, and applying policies, procedures, directives, or guidelines to support the delivery of a project, program, or service.

Experience developing and maintaining collaborative working relationships with people of diverse backgrounds, which could include First Nations, Inuit, and/or Metis people.

The following will be applied / assessed at a later date (essential for the job)

English essential

ABILITIES:
A1 - Ability to communicate effectively orally.
A2 - Ability to communicate effectively in writing.
A3 - Ability to plan, organize, and manage multiple files or tasks in a high-pressure environment with tight deadlines and competing priorities.
A4 - Ability to analyze information and make recommendations.

PERSONAL SUITABILITY:
PS1 - Demonstrates integrity.
PS2 - Judgement.
PS3 - Working effectively with others.
PS4 - Showing initiative and being action-oriented.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EDUCATION:
AED1 - Graduation with a degree from a recognized post-secondary institution.

ASSET CERTIFICATIONS / DESIGNATIONS:
(i)Professional certification in project management.

(ii)Professional audit or accounting designation.

(iii)Registered Social Worker.
NOTE: Other certifications or designations relevant to the position being staffed may be considered.

ASSET EXPERIENCE:
AEX1 - Experience analyzing financial or quantitative information using MS Excel or similar spreadsheet software.

AEX2 - Experience managing or tracking program or project budgets and/or expenditures.

AEX3 - Experience with administration or delivery of programs and/or projects for Indigenous peoples, or people of diverse backgrounds, including First Nations, Inuit and/or Métis People.

AEX4 - Experience in the review of audited consolidated financial statements of public sector organizations.

AEX5 - Experience working in the child and family services sector.

AEX6 - Experience leading or supporting environmental assessment/remediation projects.

AEX7 - Experience leading or supporting land management projects.

AEX8 - Experience leading or supporting Indian Act land transactions.

AEX9 - Experience leading or supporting real property transactions or land surveys.

AEX10 - Experience in planning and implementing infrastructure projects or asset management.

CURRENT AND/OR FUTURE ORGANIZATIONAL NEEDS:
Indigenous Services Canada is committed to having a skilled and diversified workforce representative of the population it serves. In support of our strategy to achieve our employment goals for Indigenous peoples, preference may be given to candidates who, at the time of application, indicate that they are an Indigenous person (self-declaration).

OPERATIONAL REQUIREMENTS (Depending on the position being staffed):
1.Ability and willingness to work overtime for work and travel purposes, sometimes on short notice.
2.Ability and willingness to travel to remote First Nation communities, by various means of transportation (i.e., small aircraft, vehicle or boat), travelling in some adverse road and weather conditions.
3.Ability and willingness to travel in the United States to reach First Nation communities.
4.Ability to possess and maintain a valid driver's license.

Conditions of employment

Reliability or secret security clearance depending on the position being staffed.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

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APPLICATION PROCESS
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We strongly encourage applicants to submit their applications online.

The following are some of the benefits of applying online:

•Applicants can create and manage their accounts and apply to job opportunities as long as an internet connection is available.

•Applicants can create a profile and retrieve stored application(s) (personal information, covering letter and résumé) previously submitted and modify them, if necessary, before submitting the application.

•Applicants can modify their application/résumé at anytime BEFORE the closing date indicated on the job advertisement.

Should you be unable to apply online at , please submit your application, quoting the Selection Process Number, to the application contact listed on the poster on or before the closing date. In this case, candidates must clearly demonstrate how they meet the education and experience factors listed in the essential AND asset qualifications. Candidates must use the education and experience factors as a header and then write one or two paragraphs demonstrating how they meet these factors with concrete examples. Please note it is not sufficient to only state that the qualification is met or to provide a listing of current or past responsibilities. Résumés may be used as a secondary source to validate the experience described.

By answering online screening questions, it is your responsibility as a candidate to provide CONCRETE AND DETAILED EXAMPLES to clearly demonstrate how you meet the education and experience requirements listed in the Essential Qualifications and Other Qualifications sections. Your answers must include where and how you obtained the required education or experience, as well as the period(s) in which you performed the functions of the position(s). Your answer must include the date format of Month-Year to Month-Year. Failure to provide the above information in the format required may result in your application being rejected from the process.

Information on your described education, experience, etc. provided in the screening questions should be supported by your resume.

You may save your application as a draft and return to it at a later date. Your application must be completed and submitted in order to be considered. Partially completed applications, or those in draft cannot be considered. You can make modifications to your submitted application at any time, but once your application has been selected for screening, you will no longer be able to make modifications and your submission will be considered final.

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ASSESSMENT
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Candidates must meet all the essential qualifications to be appointed to a position.

You may be assessed using a variety of assessment tools, such as, but not limited to: standardized tests, written exams, interviews (in-person/virtual/recorded), simulation exercises, reference checks, performance evaluations, self-assessments, candidate achievement record, etc.

You must provide proof of your education credentials. If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. For more information please click on "Degree Equivalency" in the Education section above.

LEAVE/ABSENCES DURING THIS SELECTION PROCESS:
It is the responsibility of the candidate to notify the departmental contact of any pre-approved leave throughout the duration of the process in order to facilitate scheduling of evaluations. Candidates are expected to make a reasonable effort to make themselves available for assessments as scheduled. Rescheduling will only permitted for accommodation measures or for other exceptional/extenuating circumstances, to be determined on a case-by-case basis.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, operational requirements, and organizational needs may be applied at any stage in this selection process.

Depending on the number of applicants, ISC needs, and HR plans, volume management strategies such as random selection, application of one (1) or more assets, top-down approach, and/or cut-off scores MAY be used for the purpose of managing applications/candidates. Breadth and depth of the assessed qualifications may be considered.

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OFFICIAL LANGUAGES
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Persons are entitled to participate in the selection process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Official language proficiency could be assessed and required solely upon appointment. Each candidate can only undergo SLE testing one time within the context of an appointment process. Also, a person who initially failed linguistic testing could be introduced into the pool of qualified candidates during the pool's validity period if he/she is assessed again through another selection process or following linguistic training.

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COMMUNICATION
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Communication for this process will be sent via email. Applicants MUST check their email accounts frequently as there may be a deadline for responses. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). Please note that we will have to consider that you are no longer interested in participating in the selection process and that you have withdrawn your candidacy should you not provide us with an up-to-date email address or respond to our communications.

If you need to communicate with us during any stage of this process, please indicate the selection process number in the subject field of your email.

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OTHER INFORMATION
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Acknowledgement of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

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FREQUENTLY ASKED QUESTIONS
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How does an inventory work?

An inventory is a selection process that can be used by various hiring managers to meet their current and future needs. As a result, you will apply only once to be considered for multiple job opportunities at the PM-04 level.

Why was my application automatically rejected when I submitted it?

In order to be placed in the inventory, you must meet the essential education qualification at the time you submit your application. If you receive a message "Application rejected at screening" immediately after submitting your application, you probably answered "No" to the screening question assessing the essential qualification of education. If you have incorrectly indicated "No" for this qualification, simply retrieve your application and update your answer to the screening question.

What happens if my application expires?

Your application will be kept in the inventory for 90 days. A notice will be posted in the "My Job File" menu of your account 12 days before your application expires. If you do not take this into account, your application will be deactivated and it will no longer be considered for submissions from this inventory. In the event that your application expires during the effective period of this inventory, a notice will be posted in your account. If you wish to confirm your interest and reactivate your application, select the "Renewal of my application" link.

I have a disability that does not allow me to apply online, who do I contact to help me with the submission of my job application?

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request accommodation. All information received in relation to accommodation will be kept confidential.

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