Administrative Assistant

6 days ago

Listowel, Ontario, Canada Listowel Wingham Hospitals Alliance Full time

JOB
POSTING - CROSS SITE,

LISTOWEL & WINGHAM SITES

POSITION POSTING # L23-62



POSITION:
Administrative Assistant



UNIT:
Support Services

STATUS:
Full-time**
START DATE:As soon as possible**


SALARY RANGE:
$ $31.10 per hour
***: The Administrative Assistant provides clerical and administrative support for the day-to-day operations of the finance and corporate services of LWHA. This role will provide administrative support to the various other portfolios as required. This role will assist administratively with special projects and move temporarily into vacant roles caused by leaves/vacancies. This role may also add administrative and clerical resourcing to departments experiencing temporary vacancies.

QUALIFICATIONS:

  • Diploma in Office Administration or equivalent
  • Additional training/courses in project management and LEAN
  • Minimum of three to five years' experience
  • Health care experience preferred
  • Project Management experience preferred

EFFORT:

  • Minimum physical effort
  • High degree of mental effort and analysis

POSITION-SPECIFIC RESPONSIBILITIES AND TASKS:

  • Provide clerical and administrative support by coordinate meetings, agenda preparation, minute taking, reports, notice/flyers preparation, arrangement of meetings, catering, equipment, etc.
  • Support policy maintenance and uploading to OMNI (intranet based policy manual) as required
  • Supporting project leads with the use of LWHA Project Templates, including coordination of meetings, agenda preparation, and use of project toolkit for accurate documentation, preparation of reports, developing/scheduling resources, communication coordinator, and move coordination.
  • Data entry as required to support all Leaders within the organization as needed or required
  • Ability to backfill short term and long term vacancies across all portfolios
  • Special projects as required
  • Interaction on a professional basis with a variety of internal and external contacts
  • Attendance on committees as needed
  • Support or participate in key activities or action plans as identified on applicable Operational Plans

Schedule:

  • Monday to Friday

Work Location:
In person

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