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Office Administrator

3 months ago

Surrey, British Columbia, Canada Forbes Bros Ltd. Full time

Forbes Bros Ltd. is seeking an
Office Administrator (full-time, permanent) to support the
FB Valley team in
Surrey, BC.
Forbes Bros Ltd. has a family-oriented culture that focuses on flexibility, growth & respect in the workplace. Welcome to this exciting career opportunity

What We Offer:

  • Competitive Salary
  • Comprehensive Benefits Package
  • Enrolment in Pension Program
  • Vacation Days & PTO
  • Flexible work hours
  • Family orientated working environment
  • Opportunities for career growth and development

Responsibilities:

  • Lives Forbes Bros. value of WE WORK SAFE & never compromising on safety in all aspects of our every day
  • Enter and maintain data as required via SAP and Viewpoint
  • Supporting the Regional Manager with various project related documentation and packages
  • Creating, preparing, and finalizing client facing packages as directed
  • Maintain and ensuring traffic control permits, letters, and TMP handouts are delivered in a timely manner
  • Effectively and consistently communicate with various departments for all job changes, requirements, and updates
  • Coordinating, entering, and updating schedules in the dispatch board coordination for crews on jobs
  • Updating, maintaining, and communicating schedules to jobs as required
  • Responsible for uploading, downloading, and maintaining data to and from designated shared file and one drive
  • Accurately enter work orders in a timely manner in Viewpoint and SAP
  • Update all job statuses and required information accurately in SAP and SM accordingly
  • Arranging third party rentals, travel bookings, accommodations and payments as required
  • Processing, entering, and maintaining AP Invoice approvals via Viewpoint and Concur
  • Ensuring all expenses are entered and processed in a timely manner
  • Enter change orders for into the appropriate system(s) in timely manner as requested by jobs
  • Enter and maintain various tracking documents for projects, crews & reporting purposes
  • Perform other related administrative or regional projectbased duties as assigned

What We Are Looking For:

  • High School Diploma and/or Certification in related field
  • Minimum of one (1) year experience in a relevant role
  • Experience in the construction industry, an asset
  • Demonstrated proficiency in Microsoft Office
  • Experience in Oracle, SAP and/or Viewpoint, an asset
  • Able and willing to work onsite in the office Monday
  • Friday and extended hours as required Ability to work with mínimal supervision in a fast paced and changing environment